Administrative Assistant

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

The Opportunity

As an Administrative Assistant, you will provide advanced administrative support to the Vice President, Treasury and Divisional Vice President, Economics along with other Division Vice Presidents, managers/directors within the function.

What You’ll Work On

• Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and edit correspondence, communications, presentations, spreadsheets and other documents.
• Coordinate and facilitate meetings, including preparing agendas, taking notes, and following up on action items.
• Assist with special projects and initiatives as needed.
• Maintain office supplies inventory and manage office logistics.
• May include some support for tracking budget expenditures. 
• Coordinate and maintain departmental files both physical and electronic, in compliance with corporate and government regulations. 
• Use intermediate to advanced software skills to perform work assigned. 
• Use and understand Microsoft Office Suite and other business-specific software; including SAP and Corporate Travel Web site.
• Coordinate new employee office set-ups and onboarding.

• Responsible for coordination of Steering Committee meetings with, among other Officers and Suite executives.  Including logistics (set-up webcast, verifying connectivity, attendee verification, meeting/ conference room schedules, etc.)
• Coordinate calendars with potential external (non-Abbott) company executive management teams
• Create POs and track

Position Accountability / Scope: 

• Consistently interacts with high-level executives (including C-Suite interactions).
• Intermediate to advanced knowledge and understanding of business processes and requirements. 
• Frequently handles highly confidential or business-sensitive information.
• Maintain and manage calendars, including meeting and travel scheduling.
• Proactively identifies and resolves scheduling conflicts. 

Required Qualifications

• High School diploma or equivalent. Some college preferred.
• 10+ years of executive administrative experience is required.
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite and other relevant software
• High level of integrity and professionalism in handling sensitive and confidential information
• Ability to work independently and as part of a team
• Strong problem-solving skills and attention to detail
• Proactive thinker

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

     

The base pay for this position is

$24.80 – $49.60/hour

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

FIN Corporate Finance

        

LOCATION:

United States > Abbott Park : AP06D

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

No

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

     

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf