Senior Administrative Coordinator

Date Posted:

2026-07-30

Country:

United States of America

Location:

US-RI-MIDDLETOWN-201 ~ 127 John Clarke Rd ~ BBN MIDDLETOWN, Ste 3

Position Role Type:

Onsite

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

The ability to obtain and maintain a U.S. government issued security clearance is required.​ U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance

Security Clearance Type:

DoD Clearance: Secret

Security Clearance Status:

Active and existing security clearance required after day 1

For more than 70 years, scientists and engineers in diverse disciplines at RTX BBN Technologies have collaborated to solve real-world problems through research, exploration, development and prototyping. We partner with the best technical talent in academia and industry to challenge the status quo, pioneer new technologies, and create transformative solutions. Our culture enables all employees to find purpose, thrive, and succeed. By creating an environment where all opinions are valued, risk-taking is encouraged, and excellence is rewarded, we allow our employees to do their best, most important work. We offer industry-leading benefits including 100% paid tuition program, a generous 401k company match, a Retirement Contribution, performance-based incentive plans, an onsite gym and game room, paid parental leave, paid time off and all kinds of employee discounts.

Role Overview:

Are you someone who likes variety, a fast-paced environment and can think fast on your feet to shift priorities at the blink of an eye? Are you a professional that enjoys building relationships with internal and external customers, who can exercise good judgment in a variety of situations, has strong administrative and organizational skills and can communicate well with all levels of management? If you answered “yes,” then RTX BBN wants to hear from you. BBN’s Collaborative Administration Group, called POST (Professional Office Support Team) has an opening for a Full time Administrative Associate who will provide administrative support for professional, technical and engineering co-workers at various levels. This is an on-site role, located in Middletown, Rhode Island.

What You Will Do:

• Answer the main phone line, direct calls, and assist with calls from a multipoint phone system.
• Serve as backup for administrative support at other locations as required.
• Collaborate with and support administrative teams across the RTX BBN organization.
• Register and greet visitors per company requirements using the approved Visitor Management System.
• Manage package receipt and pickup coordination; enter goods receipts when required.
• Maintain security protocols at the front desk area.
• Perform all reception duties, including maintaining a clean and organized lobby area.
• Maintain and tidy kitchens and supply areas.
• Order office, kitchen, and maintenance supplies as needed; maintain an inventory log.
• Escort visitors when necessary.
• Maintain team calendars for events, vacations, and travel.
• Become a subject matter expert on travel-related business policies and procedures.
• Coordinate and arrange internal meetings and events, including visitor arrangements and catering setup.
• Create and process trip/expense reports and vendor reimbursements in line with company policies.
• Track and maintain a log of travel claims, ensuring timely resolution within policy guidelines.
• Arrange and assist with travel reservations, adhering to corporate travel policies.
• Schedule and coordinate interviews for potential new hires.
• Support new employee onboarding processes when necessary.
• Coordinate and assist with export paperwork requirements, including Business Courtesies and the Raytheon Global Export Management System (RGEMS).
• Assist in maintaining company document repositories.
• Support the Facility Manager or Supervisor with onsite vendor communications and maintenance coordination.
• Serve as the Government Property Coordinator for the site, including system entries, barcoding, location tracking, and reporting. Conduct annual internal property inventories. Support customer audits and provide regular inventory reports to program teams. Handle disposition requirements for closed contracts and monthly reporting for active contracts.
• Maintain conference room calendars and ensure printers, fax machines, and copiers are operational.
• Support Environmental, Health, and Safety (EHS) initiatives, including quarterly audits in designated areas.
• Coordinate with other business areas as needed to foster a unified and cohesive e