Assistant to the Associate Provost for International Initiatives & Executive Director, Center for Global Engagement

Working Title: Assistant to the Associate Provost for International Initiatives & Executive Director, Center for Global Engagement

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

 

College/Division: Center for Global Engagement

Department: 100148 - CGE Administration

 

Pay Rate: Maximum Starting

Specify Range or Amount: $46,000

 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

 

Beginning Review Date: 9/23/2025

 

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community nestled on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

 

General Information:

The Assistant to the Associate Provost of International Initiatives & Executive Director of CGE provides high-level administrative and operational support to the Associate Provost for International Initiatives and Executive Director of the Center for Global Engagement (CGE). This role manages a complex schedule, coordinates domestic and multi-country international travel, processes financial transactions, organizes data and records, and oversees logistics for special events and high-profile visitors. The position serves as a primary point of contact for university leaders, faculty, staff, students, alumni, and international partners, requiring exceptional professionalism, discretion, and organizational skills.

 

Duties and Responsibilities:

Key Responsibilities :

-Manage the Associate Provost’s calendar, including scheduling meetings, conferences, and events, and anticipating future scheduling needs. 

-Coordinate complex domestic and international travel in compliance with university policies, including itineraries with multiple countries, modes of transportation, and event requirements. 

-Prepare detailed travel pre-approvals, expense reports, and reimbursements in multiple currencies; reconcile procurement cards and maintain accurate financial records. 

-Serve as a primary liaison for visitors and international partners, arranging meetings, receptions, presentations, and other engagement opportunities. 

-Plan and coordinate logistics for special events hosted by the Associate Provost, ensuring all details are executed professionally. 

-Support special projects, reports, and presentations by gathering, organizing, and analyzing data; prepare professional correspondence and meeting materials. 

-Maintain organized and accessible CGE records, including institutional agreements, legal documents, and strategic plan tracking. 

-Provide administrative support to both internal and external advisory councils, including meeting scheduling, recordkeeping, and correspondence. 

-Respond to inquiries, screen calls and visitors, and provide timely, professional communication to internal and external stakeholders. 

 

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