Grant Accountant

DEPARTMENT: Divisional Headquarters Finance

POSITION TITLE: Grant Accountant 

STATUS: Regular-Full-Time/Non-Exempt 

COMPENSATION RATE: $33.65-38.46 (DOE)

SCOPE OF POSITION:

The Grant Accountant is a senior-level position responsible for overseeing the billing process for multiple corps/units, ensuring the accurate and timely processing of invoices, payments, and account reconciliations. This role includes managing complex billing issues, mentoring junior billing staff, and serving as the primary point of contact for billing-related inquiries. The Grant Accountant will also collaborate closely with the corps to ensure seamless billing operations and maintain positive relationships with our corps locations.

DUTIES & RESPONSIBILITIES:

Lead and Oversee Billing Operations:

• Oversee and manage all billing activities to ensure accuracy, timeliness, and compliance of invoices.
• Supervise junior billing staff, providing guidance, training, and support to ensure accurate billing procedures are followed.
• Review and approve invoices, payment schedules, and account adjustments for complex billing situations.
• Ensure that all billing rates, cost allocations, and indirect costs are in line with the approved contract budgets and funding guidelines.
• Prepare and submit accurate and timely invoices in accordance with contract requirements.
• Develop and implement billing processes and strategies to improve efficiency and accuracy.

Account Reconciliation and Reporting

• Perform regular reconciliations of contract balances, ensuring all billable expenses are properly captured and billed.
• Track and report on accounts receivable for contracts, ensuring timely collection of funds.
• Collaborate with the corps/units and Finance Department to resolve any billing discrepancies and ensure accurate data flow.

Process Improvement and Compliance:

• Identify inefficiencies or gaps in the billing process and work to streamline operations through process improvements.
• Ensure that billing processes comply with company policies, industry standards, and relevant legal and regulatory requirements.
• Maintain and update billing records in accordance with accounting principles and audit standards.
• Assist with internal and external audits and miscellaneous projects

EDUCATION & EXPERIENCE:

• Education: A bachelor’s degree in accounting, finance, business administration, or a related field is preferred. Equivalent experience may be considered.
• Experience:
• 5+ years of experience in billing, accounts receivable, or accounting, with at least 2 years in a senior or lead billing position.
• Experience working with complex billing systems, contract management, and large customer accounts.
• Skills:
• Advanced proficiency with accounting software and MS Excel.
• Strong understanding of billing cycles, accounts receivable management, and invoicing best practices.
• Ability to analyze and resolve complex billing issues and discrepancies.
• Strong communication skills, particularly when dealing with high-value clients or complex issues.
• Ability to lead, mentor, and develop junior team members.
• Attention to Detail: Ability to review complex contracts, invoices, and financial reports with a keen eye for accuracy and compliance.
• Organizational Skills: Strong ability to manage multiple priorities, deadlines, and customer needs simultaneously.

Additional Skills:

• Knowledge of relevant accounting regulations and compliance standards (e.g., GAAP, SOX).
• Familiarity with Shelby systems is a plus.
• A customer-focused mindset with strong problem-solving abilities and conflict-resolution skills.
• Professional communication with internal and external customers
• Valid driving license
• Must be able to pass MVR check and TSA in-house driver training

PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
• Ability to grasp, push, and pull objects such as files, file cabinet drawers, and reach overhead
• Ability to operate the telephone
• Ability to operate a desktop or laptop computer
• Ability to lift up to 25 lbs. (usually file boxes)
• Ability to access and produce information from a computer
• Ability to understand written information