Human Resources & Finance Specialist

PRIMARY FUNCTION:

Lead staff person in charge of Human Resources Management & Systems and support staff for financial/accounting management in the administrative office. Responsible for providing executive support to the Finance Director and/or Chief Executive Officer. May include serving as a liaison to the board of directors, manage and assist with overall administrative and personnel services, office, and information management to include development and implementation of policies and practices that comply with all applicable laws and regulations, and are consistent with Boys and Girls Clubs of Lower Bergen County's mission.

KEY ROLES (Essential Job Responsibilities):

Leadership

1. Maintain confidentiality in all aspects of the position.
2. Work with leadership and management staff to meet organizations objectives.
3. In collaboration with the chief executive officer and board of directors, establish and implement policies and procedures for the effective management of Boys & Girls Clubs of Lower Bergen County personnel services, ensuring compliance with federal, state and local regulations and best business practices, as well as Boys & Girls Clubs mission and values.
4. Provide information to staff and leadership to support management decision-making about policy issues, best hiring practices, employee relations, staff development needs, compensation and benefits practices, and costs and recruitment practices.
5. Work with accounting and human resource firms as needed.
6. Oversee and manage personnel and human services duties to include but not limited to recruitment, hiring/onboarding, background checks, compensation, and benefit coordination.
7. Disseminate necessary information to staff.
8. Ensure electronic and hard copy filing systems are accurate and facilitate easy retrieval of information.
9. Develop, maintain, and manage agreements and contracts, which include, but are not limited to, facility and pool rentals, external agreements with school districts and partners, agreements/contracts with vendors, and contacting service representatives as needed.
10. Manage volunteer systems, including but not limited to recruitment, onboarding, screening & background checks.
11. Assist in maintaining grant documents, files and/or reports.

Strategic Planning

1. Participate in the development and implementation of an organizational strategic plan as it relates to the workforce needs, human resources, and salary administration plan of the organization.
2. Identify and evaluate opportunities to improve human resources policies and procedures to ensure they meet Club needs and motivate effective performance of staff.
3. Develop recommendations for implementation and modification of human resources management policies, procedures and programs to the Chief Executive Officer.
4. Work to consistently evaluate and revise human resources management policies, procedures, and programs.

Resource Management

1. Oversee and manage administrative and operational systems for maintaining personnel records ensuring compliance with legal requirements.
2. Support the recruitment and retention of staff using best practices.
3. Work with supervisors to ensure healthy and safe work environment that complies with all OSHA and other regulatory requirements.
4. Control expenditures against budget in the areas of recruitment, compensation, benefits, and staff development.
5. Support Director of Operations in staff training, career development, and compliance issues of the organization.

Fiscal Management

1. Assist the Chief Executive Officer and/or Finance Director to track expe