Administrative Assistant

 
 

Job ID:  503958

 

Texas Materials, A CRH company, is a leading supplier of aggregates, asphalt, ready mixed concrete, and paving and construction services in Texas. Our focus is to provide quality products and reliable customer service with a safety-first mindset.  We consider our employees our greatest strength and we make it our priority to invest in their development and well-being. When you work for Texas Materials, you are helping to support and build the infrastructure of Texas.

 

Position Overview

 

The role of Administrative Assistant is to provide administrative support to the Leadership team and support the needs of the office. As Administrative Assistant the position requires the management of day-to-day activities and office management oversight.  The person in this role must have outstanding customer service skills, strong organizational skills, calendar management, computer skills and time management. This is a daily in office position.

 

Key Responsibilities (Essential Duties and Functions)

 

• Coordinate schedules, make appointments, arrange and coordinate travel schedule, maintain calendar and contacts.
• plan and arrange meetings, including all logistics (catering, agendas, and facilities. Oversee and coordinate with appropriate vendors and follow up. 
• Ensure all assigned projects and tasks are properly updated and communicated with appropriate updates. This requires strong communication skills both verbally and written.
• Ability to use Microsoft software: Word, Excel, Outlook, PowerPoint, OneNote and other programs as deemed necessary.
• Prepare expense reports for the assigned executives and keep track of receipts and submitting them within our expense reporting system.  This will include travel and non-travel related activities.
• Ability to ensure confidentiality on assigned tasks as it pertains to the executive.
• Partner with other administrative staff on special projects.
• Support in providing front desk coverage including answering phones, greeting visitors and mail packages.
• Order and oversee office supplies and food deliveries for group meetings and office needs.
• Oversee office equipment, including printers, copiers and binding machine.
• Complete other duties as assigned.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

 

Education/Experience

3-5  years of experience administrative experience, preferably with a large public company. High School diploma or higher.   

Knowledge/Skill Requirements

• Proven administrative experience
• Excellent verbal/written communication skills.
• Ability to handle confidential information and maintain strict confidentiality.
• Demonstrate close attention to all details.
• Demonstrate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Demonstrated strengths in customer focus, action orientation, problem solving, interpersonal savvy, time management, planning, organizing, dealing with ambiguity, composure, organizationa