Accounting Administrative Assistant (Accounts Receivable) - Prairieland FS, Inc. - Jacksonville, IL

At Prairieland FS, you have the opportunity to make an immediate impact. Working with the industry's top professionals, you'll develop new expertise through varied job experiences and company-sponsored training programs. And you'll be recognized and rewarded for your contributions. Plus, FS believes in attracting and retaining diverse talent. You can contribute your unique experiences and background to build a community that fosters mutual respect and meaningful relationships.

 

PAY RANGE: $15 to $25 / hour

Compensation is determined based on your experience and qualifications.

In addition to base pay, you may be eligible for overtime, commission, performance-based increases, and bonuses.

REPORTS TO: Controller                                                                                                                            STATUS: Non-Exempt

PURPOSE AND SUMMARY STATEMENT

Prairieland FS, Inc. is seeking a diligent and detail-oriented Accounting Administrative Assistant to join our finance team, specializing in accounts receivable. The ideal candidate will manage the day-to-day accounts receivable functions, ensuring timely and accurate processing of customer invoices, maintaining customer accounts, and supporting the accounting department with various administrative tasks. This role is essential in maintaining our operations' financial health and efficiency.

ESSENTIAL JOB FUNCTIONS

• Generate and send out customer invoices in a timely manner.
• Monitor customer accounts for delayed payments and follow up with clients to ensure timely receipt of payments.
• Process incoming payments through various channels (e.g., checks, electronic transfers, credit card payments).
• Maintain accurate records of all accounts receivable transactions.
• Reconcile accounts receivable ledgers to ensure all payments are accounted for and properly posted.
• Respond to customer inquiries regarding invoices, payments, and account statements.
• Resolve billing discrepancies and issues with customers promptly and professionally.
• Collaborate with the sales team to address any issues related to customer accounts.
• Prepare and present regular reports on accounts receivable status, including aging reports and cash flow forecasts.
• Assist in the preparation of financial reports and statements.
• Analyze and report on accounts receivable trends to identify improvement areas.
• Provide general administrative support to the accounting department.
• Maintain organized and up-to-date customer files and financial records.
• Assist with month-end and year-end closing activities.

OTHER JOB FUNCTIONS

• Follows GROWMARK’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA, and DOT policies and procedures as they apply.
• Follows Environmental Health and Safety, OSHA, and DOT policies and procedures as they apply.
• Comply with the uniform policy and uphold a professional appearance.
• Perform all other duties as assigned.

REQUIREMENTS

Education and Experience

• High school diploma or equivalent; associate degree or higher in accounting, finance, or a related field is preferred.
• Proven experience in accounts receivable or a similar accounting role.
• Proficiency in accounting software.
• Proficiency in Microsoft Office Suite, particularly Excel.

Functional Competencies