Accounts Payable Specialist I (Contractor)

Compensation Range:

Hourly: $23.00 - $23.00

Position Summary:

With direct supervision, the Contractor Accounts Payable Specialist processes vendor requests, vendor invoices and employee expense reimbursements in a timely manner, supports credit card program administration, including payment processing and reconciliation activities, provides administrative and accounting support, and serves as a vendors’ main point of contact for questions related to payments and invoices. Works with team members and manager towards meeting departmental metrics, goals, and objectives.

Essential Functions:

• Reviews and processes invoices into Workday in an accurate and timely manner and submits for review by Manager. This includes maintaining vendor records and recording timely updates and investigating changes.
• Maintains general knowledge of cost centers, spending categories, and budget authorities.
• Processes incoming physical and electronic mail; disperses invoices to team members.
• Reviews and prepares reconciliations of vendor invoices and statements to include investigation of past due balances on invoices; discusses discrepancies with vendors and reports progress to management. Will assist management with making corrections to accounts when necessary.
• Processes and monitors credit card payments in accordance with established policies and payment schedules.
• Reviews and reconciles credit card transactions, ensuring supporting documentation is complete, accurate, and compliant with organizational policies.
• Assists with creating new vendors in the system. Ensure accuracy of vendor tax documents.
• Participates in various vendor outreach campaigns.
• Research invoices for contracts and PO’s; works with functional departments to ensure all required documents are obtained for timely payment.
• Provides excellent customer service to all stakeholders, including vendors, facilities, and colleagues.
• Escalates issues with Accounts Payable Manager and budget authorities when appropriate.
• Has a clear understanding of the AP Process and internal policies for disbursements and expenses.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• Associate degree in Business Administration or Accounting, or related field, or one (1) to two (2) years’ relevant experience in an account payable and/or accounts receivable role using Enterprise Resource Planning (ERP) software within a medium to large sized organization, or related activities.

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member of department and organization and work toward a common goal.
• Ability to maintain job related, social, organizational, and ethical norms.
• Accepts personal accountability; supports honesty and respect towards others, the company, and oneself.
• Develops new insights into situations; encourages new ideas and innovations.
• Ability to modify work approach to achieve a goal; open to change and new information; adapts to new information, changing conditions or unexpected challenges.
• Basic knowledge of accounting principles, practices, and processes as it relates to accounts payable. Proficient in prioritizing work to meet deadlines; maintains flexibility in the work environment in accordance with the organization’s values.
• Ability to safeguard information; strong integrity, professionalism, good judgment, and problem-solving skills.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, and Outlook.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individual of constituencies in a diverse community listening sensitively, adapting communication to audience, consistently open, honest, and candid when communicating with others. Demonstrated written communication.
• Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures across a remote organization.

Travel: No Travel Required

Location: Remote, USA

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