Administrative Assistant

Administrative Assistant Posting Number req26645 Department Clinical Research Admin Department Website Link https://research.arizona.edu/research/research-administration Location Tucson Campus Address Tucson, AZ USA Position Highlights

The Office of Research and Partnerships expands the capacity of the University of Arizona research enterprise by fostering purposeful convergence and building powerful collaborations across academia, industry, government, and communities. Through this work, we translate discovery into impact—advancing knowledge that serves Arizona and resonates far beyond.

The University of Arizona Clinical Research Administration (CRA) is looking for an administrative assistant for research administration to work closely with colleagues in a fast-paced environment. The successful candidate will perform administrative functions to support the department with daily activities. This position requires initiative, excellent organizational skills, the ability to work independently, as well as to collaborate closely with senior leadership, staff, and business partners.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

• Coordinate the departmental daily operations by providing administrative support to the director and Clinical Research Administration (CRA) Team.
• Maintain complex calendar(s) for assigned staff, using significant judgement and initiative, regularly prioritizing and arranging meetings, conferences and appointments.
• Arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.
• Plan and arrange meetings; communicate arrangements to appropriate individuals.
• Serve as liaison to internal and external stakeholders concerning information or complaints.
• Serve as primary point of contact during implementation of new policies, procedures or practices.
• Assist the OnCore Clinical Trial Management System (CTMS) teams with email management, scheduling training, data QA/QC, and database entry.
• Prepare online routing in the UAccess Research System, and support clinical trial budget team as needed.
• Act as a liaison with internal/external stakeholders to foster collaborative partnerships.
• Evaluate and recommend changes to department operations to ensure efficiencies and compliance with University and regulatory agencies’ policies and regulations.
• Use judgement to review incoming mail, compose correspondence replies on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources.
• Prepare or direct preparation of minutes, notices, website, manuals, agendas and correspondence with all supporting documentation, requiring application of an extensive specialized knowledge of the assigned functional area.
• Summarize reports and information to facilitate review by supervisor and investigate, evaluate and resolve problems within scope of position.
• Maintain and reconcile expenses for departmental account; monitors expenditures and performs simple analysis on accounts and resource allocation.
• Prepare both special and recurring reports for supervisor and authorizing payments within prescribed limits and university guidelines, making recommendations for purchases.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High School diploma or equivalent learning.
• Minimum of five years of directly relevant experience; or equivalent combination of education and work experience.

Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar