Administrative Assistant

System Components

Farmers Branch, TX

Reliable Automatic Sprinkler Co. is a world leader in the manufacture of fire sprinklers and related system valves as well as a major distributor of a full line of fire sprinkler system components and fabricated piping solutions to the fire sprinkler industry since 1920.

Are you interested in being part of team who plays a crucial role of the fire protection industry's goal of saving lives and reducing property damage? We have an opportunity for you!

Summary:

The Administrative Assistant provides support and diversified clerical duties for the Vice President of System Components and the System Components Department.

Job Duties and Responsibilities:

• Create daily, weekly, and per period financial reports and KPIs for the VP of SC (extensive use of Excel is helpful.)

• Perform a financial audit on SC monthly spending.

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  Manage and order office supplies and stay within budget.

• Monitor, track, and assemble all rebate program information. Provide a weekly update/report on status to the VP of SC.

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  Point person for all claim defectives - private label and vendor sourced. Coordinate with sales/operations, as well as with vendor partners.

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  Collect and assemble weekly fabrication report.

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  Monitor, track, assemble, and submit all rebate related information to vendor partners that provide rebates on customer specific programs.

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  Submit rebate paperwork to accounting and monitor the monthly financials to ensure that they are applied to the System Component department.

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  Track, file, and update insurance certificates from major vendor partners.

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  Code and submit invoices for departmental expenses

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  Assist in the creation of sales presentations

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  Produce and assemble reports and report cards for 6 month and yearly sales reviews

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  Point person for all building maintenance. Main point of contact for the property manager.

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  Assistant VP of SC with marketing needs. Coordinate with corporate marketing department as required.

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  Assist VP of SC with items of convenience as required.

• Promote a safe workplace by performing all tasks in a safe and thoughtful manner in compliance with all rules, procedures, instructions, devices, equipment and use of appropriate personal protective equipment. Maintain vigilance for any hazardous conditions or practices in the workplace and immediately report any unsafe condition or practice to your supervisor.
• Performs other duties as directed

Competencies:

• Outstanding attention to detail and accuracy
• Strong written and verbal communication skills
• Excellent interpersonal and customer service skills
• Demonstrates willingness to undertake duties as assigned
• Prioritize and complete a variety of tasks in a timely manner
• Ability to handle confidential information in a discreet, professional manner

Skills:

• Working knowledge of administrative, clerical, and manufacturing processes
• Proficient in Data Entry

• Proficient in Microsoft Office and ERP Software

Work Environment:

• Works primarily in a climate controlled environment with minimal safety/health hazard potential

Physical Demands:

• Ability to be punctual and attend work on a regular and consistent basis
• Ability to concentrate with various interruptions and various noise levels
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Must be able to remain in a stationary position 80 percent of the time
• Occasionally will be expected to lift boxes not to exceed 20 pounds

Minimum Requirements:

• Associates Degree in Business Administration and/or Related Field
• 1-3 years of experience in an Administrative Role