Accounts Payable Specialist

Job Summary:

The Accounts Payable Specialist is responsible for managing the organization’s accounts payable process, including receiving, processing, and verifying invoices; reconciling statements; and maintaining accurate financial records. This role ensures that all vendor payments are completed accurately and on time, in accordance with company policies and procedures.

Key Responsibilities:

• Process a high volume of vendor invoices and employee reimbursements with attention to detail and accuracy.
• Match purchase orders, receipts, and invoices in accordance with internal controls.
• Review and verify expense reports and ensure proper coding and approvals.
• Prepare and process electronic payments, checks, and ACH transfers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain and update vendor records, including W-9 forms and payment terms.
• Respond to vendor inquiries regarding payments, invoices, and account status.
• Assist with month-end closing processes, including accruals and AP subledger reconciliation.
• Ensure compliance with internal financial controls and company policies.
• Support audits by providing documentation and explanations as requested.
• Assist with special projects and process improvements as needed.

Key Competencies:

• Attention to Detail
• Time Management
• Integrity and Confidentiality
• Problem Solving
• Customer Service
• Compliance

Qualifications:

• High school diploma required, associate’s or bachelor’s degree in Accounting or related field preferred.
• 2+ years of experience in accounts payable or general accounting.
• Experience with accounting or ERP systems, Coupa and Intacct preferred.