Project Buyer

The Construction Project Buyer is responsible for overseeing the procurement and sourcing of materials, equipment, and services necessary for construction projects. This role plays a vital part in ensuring the timely and cost-effective acquisition of resources, maintaining supplier relationships, and contributing to the overall success of construction projects. This role serves as a key cross-functional partner to project managers, accounting, subcontractors, and leadership to maintain operational continuity, mitigate risk, and drive efficient project delivery.

This is a perfect role for a detail-oriented compliance professional

 

Essential Duties and Responsibilities 

 

Vendor Onboarding:

• Send vendor onboarding packets to new subcontractors and manage collection of documents. Escalate non-responsive vendors to Project Manager and leadership.
• Review vendor forms such as insurance coverages to ensure compliance. Escalate non-compliant coverages to leadership to seek resolution.

Purchasing and Vendor Coordination:

• Consistently strengthen LHR’s vendor bench for new Vendors and Subcontractors.
• Collaborating with core project team on budget, material needs and purchases.
• Assisting with material sign offs with Owners.
• Purchasing materials from suppliers for multi-site projects.
• Study Xactimate estimates to fully understand the insurance scope of work.
• Search for, and schedule site walks with, subcontractors, suppliers, and vendors for projects. Coordinate site walk schedule with the Project Manager(s).
• Send bid packages and requests for proposals to vendors for pricing as needed.
• Save all project documentation to Procore.
• Identify cost-saving opportunities through supplier negotiations, bulk purchasing and alternative sourcing.
• Add new vendors to Procore directory and related projects.

 Post-Construction Work Orders:

• Continually monitor the LHR Service email inbox. Document and track warranty tasks relevant to each work order.
• Responsible for managing nation-wide warranty-related work orders from request to completion utilizing Procore and spreadsheet tracking.
• Manage and coordinate material deliveries/orders and repairs with vendors, homeowners, and internal employees.
• Responsible for prompt and frequent communication and responses with homeowners and/or community managers related to open work orders.
• Ensure completion of all service repairs and hold vendors accountable for results.
• Collaborate with Project team on warrantable and non-warrantable construction items and associated warranty expiration dates.
• Responsible for vendor search and onboarding related to warranty work orders.
• Responsible for escalating urgent issues to leadership.
• Participate in job closeout meetings and knowledge transfer from project team.
• Responsible for reviewing and validating invoices related to warranty repairs.
• Communicate and ask questions about any part of project scope that is unclear.
• Lead or support task force teams for key warranty concerns.

 Emergency On Call Rotation:

• LHR has a 3rd party emergency call service which Associa communities can contact in the case of an emergency. LHR employees take monthly rotations to be on-call 24/7 to respond to emergency messages.
• Manage the emergency call system and communicate LHR’s monthly rotation changes to new team rotation for the upcoming month.
• Proactively monitor if employees have time off and adjust the on-call team accordingly.
• Communicate any personnel changes to the emergency call service. If an employee is no longer employed with LHR, then proactively update his or her rotation group.

Other Duties and Responsibilities 

• Must be a team player and able to get along with others.
• Willingness to perform other duties as assigned.

Qualifications

Knowledge and Skills:

• Ability to build relationships with sub-contractors, suppliers and co-work