Payroll & Benefits Coordinator (Human Resources)

About Waga Energy 

Waga Energy was established to further our founders' commitments to preserving the common good and acting collectively to ensure a sustainable future.

Committed to the fight against global warming and to a sustainable energy transition, Waga Energy has developed a breakthrough technology to recover landfill gas into biomethane, also called Renewable Natural Gas (RNG). Our WAGABOX® landfill gas upgrading units deliver high-quality biomethane, regardless of the quality of the raw biogas. The biomethane produced by the WAGABOX® can be injected directly into the gas grid or used as fuel for vehicles. Waga Energy builds, owns, operates, and maintains the WAGABOX® units under long-term contracts with landfill owners, and biomethane sales revenue is shared

Already in operation at dozens of landfill sites worldwide, this revolutionary landfill gas purification solution has been producing clean, local renewable energy since 2015. Waga Energy is committed to a mission of driving a sustainable energy transition by making RNG accessible to all.

Guided by the values of Boldness, Mastery, and Cooperation, Waga Energy employees in Europe, North America, and other locations are united by a common purpose: maintaining a livable planet for future generations.

About the Position - Responsibilities & Duties

The Payroll & Benefits Coordinator will serve as a member of a collaborative, global Human Resources team supporting Waga Energy’s US subsidiary. As a multinational company, Waga Energy’s HR team consists of staff members currently located in France, Canada, and the US. As such, the Payroll & Benefits Coordinator will work with these team members on a regular basis while primarily supporting Waga Energy’s US subsidiary.

Associated responsibilities will include, but will not be limited to:

Payroll Administration

• Process semi-monthly (i.e., two times per month) payroll for salaried and hourly employees ensuring accuracy and compliance with all federal, state, and local wage and hour laws.

• Manage payroll adjustments including retroactive pay, reimbursements, and garnishments.

• Prepare payroll reports for the accounting and group HR (corporate level) teams as required.

Benefits Administration

• Support new hire onboarding process by presenting the employee benefits package to all new employees.

• Coordinate enrollments, changes, and termination transactions across all benefit plans (health, dental, vision, life, disability, and 401(k)), conduct monthly invoice reconciliation, and support Affordable Care Act (ACA) reporting as needed.  

• Serve as the first point of contact for employees on all benefits related topics.

• Coordinate with benefits vendors to resolve plan and claims related issues.

• Lead the annual plan renewal and open enrollment process, including communication and employee support, in coordination with benefits broker.

HR Administration

• Maintain confidential employee records, ensuring all documents are updated and securely stored.

• Ensure all employee files meet federal and state documentation requirements (I-9, W-4, policy acknowledgments, etc.).

• Assist with the US work visa application and renewal processes for employees across multiple Waga Energy subsidiaries under the guidance of the US HR Director and in coordination with an external immigration attorney.   

• Assist with Employee Handbook updates and other policy and compliance related activities.  

HRIS Maintenance

• Maintain and update all employee data within the HRIS.

• Lead periodic audits of HR data to ensure accuracy and compliance.

Special Projects and HR Initiatives

• Assist with the implementation of group level (corporate level) processes, policies, programs, and tools in coordination with the global HR team. 
  

About You - Qualifications & Skills 

The ideal candidate is a self-motivated, detail-oriented HR professional with 3 to 5 years of payroll, benefits, and HR administration experience, preferably within a multi-state organization, and a bachelor’s degree in human resource management, business administration, or a related field.