Project Coordinator

Role Purpose:

The Project Coordinator monitors projects, manages schedule and dispatches technicians. Ensures adherence to set timelines, reporting progress to management. Coordinates communication, manages documentation and triggers/manages milestone invoices

Key Responsibilities:

• Coordinate all project team members so workflow remains on schedule
• Assist Director of Operations/General Manager and Project Manager with administrative functions and processes
• Monitor all moving parts of the project, keeping them synchronized and moving forward
• Prepare, organize, and distribute all necessary project materials
• Collaborate with Director of Operations/General Managers, Technicians, Procurement and Clients to schedule installations
• Schedule labor & materials
• Interact with clients on a daily basis
• Take part in meetings and proposing adjustments to schedule based on technician availability
• General understanding of the proposal and scope of work
• Organize and complete all necessary paperwork to close out the project

Warehouse Responsibilities:

• Ensure warehouses are clean, neat, and organized.
• Verify installation teams have collected the necessary products from the staging warehouse.
• Track product returns, restage items if necessary, and update Work Orders and Project Product List (PPL).
• Receive incoming products, inspect for damage, and document returns or replacements with vendors.
• Verify shipments against packing slips and POs, and receive products into correct warehouse.

• Must have 3-5 years of scheduling experience
• Strong communication skills
• Time Management
• Very strong attention to detail