Executive Administrative Assistant - Taylorsville - Full-Time

Granger Medical Clinic has an immediate opening for a Full Time Executive Administrative Assistant at our Taylorsville Headquarters location.

Overview:

If you would like to be part of a great team, and make a difference within our company, we have a great opportunity for an Executive Administrative Assistant who takes pride in their work, pays strong attention to detail, is highly organized, and has the ability to work with and keep information confidential. The role works with our other Executive Administrative Assistants to support the executive team with all aspects of the company operation and executive functions. Assists other members of the senior management team as needed. Acts as an executive office liaison with support team members and business associates. (Organizes communications to maximize effectiveness of the executive's time). This role will also be responsible for coordinating medical student rotations, drafting employment agreements, and typing meeting minutes.

Essential Functions and Duties:

• Acts as primary contact between executive and individuals within and outside of the company. Manages incoming calls, emails, correspondence, and in-person issues. Screens, or provides answers to minimize demands on executives. Ensures messages to and from the executive suite are communicated and handled.

• Maintains executive suites calendar including, but not limited to scheduling, adding, and updating meetings, reserving meeting rooms, and confirming travel appointments. Alerts executives of approaching commitments and provides information to others regarding executive's schedule, as necessary.

• Drafts, proofreads, and edits letters, memos and other documents in executive letter format and letterhead. Produces informational summaries by transcribing, formatting, inputting, editing, retrieving, copying, analyzing, and transmitting text, data, and graphics.

• Prepares agenda, supplies, catering, and anything else needed. Prepares and submits executive's Business Expense Reports.

• Makes travel arrangements for the executive team, other employees, and business associates, as necessary. Arranges flight, car and hotel reservations and event registration. Coordinates with other travelers. Provides executive with summary of details of itinerary prior to travel.

• Handles miscellaneous requests for assistance from other employees, customers, and business contacts.

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Qualifications:

• College degree preferred

• 5+ years of related experience at an Executive Assistant level

• Advanced proficiency in Microsoft Suite to include Excel, Word, Outlook, and PowerPoint

• Strong contract writing skills

• Strong verbal and written communication skills

• Strong organization and time management skills

• Ability to manage competing demands effectively and prioritize and schedule demands on time

• Experience with travel logistics and meeting planning

• Professionalism and poise when working with Executives and the Board of Directors

Granger Medical Clinic offers competitive wages, potential for quarterly bonuses, and excellent benefits. Benefits include:

• Vision
• Dental
• Medical
• Sick leave
• Paid Time Off
• Life Insurance
• Paid maternity leave
• Tuition Reimbursement
• Short- and long-term disability
• Employee Assistance Program (EAP)
• Health Savings and Flexible Spending Accounts
• 401(k) with a Company Match, Profit Share, and Safe Harbor contributions

Granger Medical Clinic provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Granger Medical Clinic complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence,