Accounts Payable Clerk

Description

The Accounts Payable processor is responsible for all payments of goods and services necessary for the basic operation of the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Reviews all invoices for appropriate documentation and approval prior to payment. 
2. Code and enter all invoices and credit memos. 
3. Prints and obtains signatures on all accounts payable checks. 
4. Flag and clarify any unusual or questionable invoice item or prices.
5. Reconcile accounts payable transactions.
6. Monitor accounts to ensure payments are up to date.
7. Distributes signed checks as required. 
8. Communicate with co-workers, management, vendors and others in a courteous and professional manner. 
9. Conform with and abide by all regulations, policies, work procedures and instructions. 
10. Prepare and maintain all accounts payable reports, spreadsheets and files. 
11. Maintain vendor files, including submitting credit applications. 
12. Conform to all safety rules and use all appropriate safety equipment. 
13. Performs filing, copying and scanning. 
14. Assists in monthly closings. 
15. Request W-9s and prepare annual 1099s. 
16. Prepares analysis of accounts, as required. 
17. Maintain confidentiality of organizational information.
18. Perform any other related duties as required or assigned.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

High School diploma or GED. At lease one (1) year of accounts payable or general accounting experience. Knowledge of relevant accounting software. Proficient in data entry and management. Proficient abilities in Excel. Ability to multi-task and meet deadlines.