Senior Financial Analyst - School of Medicine, Infectious Diseases

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Description

The Center for AIDS Research at Emory University (Emory CFAR) is an NIH-funded infrastructure grant under the P30 mechanism. It is administratively located in the Division of Infectious Diseases in the Department of Medicine but provides services and programming across Health Sciences and the College. The administrative team works collaboratively to support the CFAR’s goals in a fast-paced and evolving environment. The Sr. Financial Analyst reports to the CFAR Director of Programs.

 

KEY RESPONSIBILITIES:

• Coordinates major financial reporting and budgeting activities.
• Ensures compliance with regulations and reporting requirements.
• Coordinates the correction of account balances, resolves funding issues and maintains proper accounting controls and procedures.
• Makes recommendations to management related to long-range financial and cash flow analyses.
• Prepares and analyzes statistical and financial reports, financial statements and supporting schedules.
• May assist in preparing, developing and monitoring department/organizational budgets.
• May maintain grant agreements, policies and guidelines; coordinate grant reporting requirements; review grant funding source compliance; and negotiate grant funding with awarding agencies.
• May perform indirect cost analysis.
• May hire, train, and supervise a small staff.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

 

Financial Analysis and Pilot Award Management (30%)

• Analyzes historical accounting data and other information to make projections supporting shortterm and long-range financial planning.
• Projects future trends and prepares long-range operational forecasts and cash flow analysis.
• Performs routine professional accounting duties requiring independent judgment.
• Project set up, funds transfer, and routine oversight for CFAR developmental/pilot awards.
• Pre-award support for CFAR programs, including annual budgeting.
• Responsible for EPEX set-up and management, Cayuse management (when applicable), and other pre-award roles and responsibilities.
• Ensures adherence to quality standards and all policies and award regulations.

 

Post Award Research Administration (45%)

• Uses knowledge of grant and contract management rules and regulations, technical expertise, analytical skills and knowledge of Standard Operating Procedures (SOPs) and awareness of federal rules and regulations related to research grant and contract activity.
• Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award.
• Creates high-quality written reports.
• Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
• Sets up award in financial system. Distributes award information to CFAR Program Director and relevant staff and other RAS units.
• Coordinates with relevant individuals to adjust payroll for all budgeted positions (including relative cost sharing positions).
• Reviews and reconciles award expenditures and budgets, adjusting, as necessary.
• Projects and forecasts future award expenditures.
• Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract.
• Completes financial reports to be sent to sponsor, as required by the award terms and conditions.
• Monitors compliance with agency and University regulations regarding reporting. Completes invoice and submits to sponsor (for certain award types only).
• Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
• Facilitates the approval of invoices to pay subcontractors.
• Reviews effort reports and manages quarterly effort certification process for assigned units.
• Applies federal and university rules to management of effort allocation appropriately for

Pre-award Research Administration (15%)

• Assists in the development, preparation, and submission of grant and contract proposals.
• Ensures all app