Administrative Assistant

About Us

Brink Constructors, Inc. is an electrical contractor with over 75 years of experience in high-voltage transmission line and substation erection. With a long and industrious history, our experienced team continues to help power the nation now and into the future.

 

At Brink, our success stems from the skilled personnel that we employ and the philosophy we instill to follow and uphold our core fundamental ideals including Safety First. Becoming a member of the Brink team is more than “just a job” or satisfactory employment—at Brink, we build careers, and we invest in the future of our people. Bring your skills to light and power your future with our team.

About this Role

Administrative Assistant

 

Brink Constructors, Inc. is an electrical contractor with over 75 years of experience in high-voltage transmission line and substation erection. With a long and industrious history, our experienced team continues to help power the nation now and into the future.

At Brink, our success stems from the skilled personnel that we employ and the philosophy we instill to follow and uphold our core fundamental ideals including Safety First. Becoming a member of the Brink team is more than “just a job” or satisfactory employment—at Brink, we build careers, and we invest in the future of our people. Bring your skills to light and power your future with our team.

 

Summary 

Provides administrative, secretarial, and clerical support to others in the office to maintain an efficient office environment. Position is responsible for supporting multiple departments company wide. 

What You'll Do

Responsibilities

• Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
• Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
• Fluent in Microsoft Office - Excel proficiency is a must
• Answers main phone and transfers to appropriate staff takes and distributes messages
• Prepares outgoing mail for distribution
• Fax, scan, and copy documents
• Maintain office filing and storage systems
• Update and maintain databases such office contact list and mailing lists
• Retrieve information when requested
• Type documents, reports and correspondence
• Coordinate and organize appointments and meetings when needed
• Assist with event planning and implementation when needed
• Monitor and maintain office supplies, food pantry, and kitchen supplies
• Perform work related errands as requested, such as going to the post office and bank
• Daily clean-up of office and kitchen
• Assist in booking travel and lodging arrangements as needed
• Save Daily reports, three week rolling schedules, JHA’s, Equipment Reports on file server
• Organize file server
• Assist in updating manpower board off of Manpower reports to reflect current weeks changes made by Construction Manager or above
• Print and put together workbooks/project books
• Update pole plans with information from management and submit to owner
• Fill out and submit ECR to owner with information off of daily report from foreman
• Other duties as needed

What You'll Bring

Required:

• Drug Free Workplace: must submit and pass a pre-employment drug test
• Previous Admin Assistant experience required
• Computer literacy - must be proficient in Excel
• Ability to multi-task while working with multiple departments company wide
• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Preferred:

• High School Diploma or GED, business college experience is helpful
• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Speaking — Talking to others to convey information effectively.
• Service Orientation — Actively looking for ways to help people.
• Critical Thinking — Using logic and reasoning to identif