Administrative Assistant 5

The Opportunity   

We are seeking a highly organized and experienced Senior Administrative Assistant to support three senior directors on the Agentic Team. This role is ideal for someone who thrives in a dynamic, fast-paced environment and is passionate about enabling executive success through outstanding support and operational excellence.   

What You’ll Do   

In this high-impact role, you’ll work closely with Adobe senior leaders, Executive Assistants, and Adobe colleagues, acting as a central hub for coordination and communication. We’re looking for someone who is collaborative, proactive, detail-oriented, and able to handle sensitive information with discretion.   

• Coordinate complex meetings across global time zones, including internal and external meetings with executives and key customers   

• Manage the team calendar, ensuring meetings are kept up to date with accurate agendas and attendees  

• Arrange business travel with the ability to anticipate changes and adapting itineraries accordingly   

• Process business expense reimbursement requests, invoices and PO handling with precision   

• Assist with onboarding needs including workspace and equipment setup, and ongoing team logistics   

• Maintain team distribution lists, organizational charts, and review key data with meticulous attention to detail   

• Plan and execute team events, offsites, and large-scale meetings such as All Hands, ensuring a seamless experience, and help shape team culture 

• Partner regularly with other Executive and Administrative Assistants to support broader team goals   

• Problem solving – anticipate and resolve challenges with initiative and efficiency, proactively identifying ways to enhance workflows and team efficiency   

What you need to succeed   

• Bachelor’s degree or equivalent work experience   

• 5+ years of experience in coordination, administrative or operations capacity   

• Experience supporting executives at high levels; ability to quickly build relationship with the leaders you support and learn what is important to their success; understand the rhythm and partners strategically with them   

• Previous experience in a tech environment a plus   

• Strong proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint), Slack, and familiarity with Concur or other expense-reporting software   

• Ability to work autonomously and prioritize work, handle frequent interruptions, changing priorities and remain flexible and calm under pressure   

• Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment   

• Excellent interpersonal, written, and verbal communication skills   

• Handles confidential information with integrity and exercises discretion   

• Eagerness to build a n