Executive Assistant

Executive Assistant

ICF seeks an Executive Assistant who will directly support a federal client’s day-to-day administrative support needs. The Executive Assistant will be responsible for supporting a senior-level federal client through the coordination of client meetings and tasks, preparing leadership for meetings, liaising with client team members and their stakeholders, and providing general administrative support to the project and broader client team, as needed.

The position is a hybrid role and on-site work will be conducted in Arlington, VA.

Key Responsibilities: 

• Coordinate logistics and planning of project related meetings and activities
• Book and manage official travel and vouchers on behalf of client leadership.
• Set-up and maintain an organized system for management of project files and documentation
• Coordinate dissemination of information and program materials to key internal and external stakeholders, as well as senior-level clients
• Support development of reports, project documents, and other program materials as needed
• Manage meetings to include drafting and sending agendas, scheduling, proactively deconflicting calendars, and coordinating the meeting preparation materials for the client leadership
• Contribute to the design, implementation, and management of workflow processes to support efforts to continuously improve project management and organization
• Work with the Team Lead to organize and track key project deadlines, metrics, and deliverables
• Act as point of contact for the client and provide prompt, substantive and comprehensive responses to all client needs and requests
• Provide feedback about challenges and successes and troubleshoot any barriers encountered within the assigned tasks
• Provide support with other general administrative duties as assigned

What you’ll need:

• U.S. Citizenship required (required by federal government for position)
• Active Public Trust clearance required and a willingness and ability to upgrade clearance level
• Bachelor’s degree in a relevant field
• Minimum of 3 years of experience in an administrative or project support role

Successful candidates will have:

• Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel, Project) and MS SharePoint and Teams
• Experience supporting senior executives or principals, preferably in a Federal government agency
• Customer service orientation with interpersonal, organizational, problem-solving, and strategic thinking skills
• Excellent oral and written communication skills
• Highly organized and detail-oriented
• Strong analytical, problem-solving, and decision-making capabilities
• Ability to multi-task and juggle competing priorities in a fast-paced environment
• Ability to work well both individually and in a team environment
• Ability to prioritize multiple tasks while demonstrating the initiative to complete projects with minimum supervision
• Ability to work with all levels of internal staff, as well as clients, their customer, and internal ICF counterparts

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and