Administrative Assistant

THE SALVATION ARMY

NORTH AND CENTRAL ILLINLOIS DIVISION

POSITION DESCRIPTION

 

POSITION TITLE:                     Administrative Assistant

LOCATION/DEPT.:                    Rockford Temple Corps

REPORTS TO:                          Corps Officer

PEOPLE MANAGER:                No

FLSA CATEGORY:                   Non-Exempt

STATUS TYPE:                        RFT

PAY GRADE:                            402

PAY RANGE:                            $15.75 - $18.90

 

WHO WE ARE

At The Salvation Army, we are dedicated to “Doing the Most Good”. We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors. We do this through programs designed to combat homelessness and hunger, provide safe spaces for kids after school and on the weekends, achieve and maintain sobriety, and give hope to the hopeless. The Salvation Army North and Central Illinois Division provides these services to people in need.

JOB SUMMARY 

The Office Coordinator provides comprehensive and confidential administrative support to the Corps Officer and County Coordinator Officer.  Supports and enables senior leadership to advance the organization’s missions and goals.  Coordinates efficient execution of administrative duties to achieve objectives and maintain excellence. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES   

1. Provide administrative support, managing information, resources and staff as assigned.
2. Schedule, coordinate, and attend both internal and external meetings in support of Leadership team members as requested.
3. Maintain the Officers’ calendars, SharePoint calendars including church calendars and room and vehicle reservations.
4. Coordinate Advisory Council and Director’s team meetings and provide support with agendas and minutes.
5. Research/schedule travel arrangements for team members as requested.
6. Prepare packets, reports and documents for meetings, programs, and activities as requested by the Officers.
7. Prepare expense reports and associated receipts and documents.
8. Prepare documents, letters, and digital assets for worship services, and other special events.
9. Manages congregation software/database.
10. Assure proper resources are assigned to maintain cleanliness of administrative work and conference spaces.
11. Oversee upkeep (including supplies) and maintenance on resource room equipment, including copiers, laminator, postage machine, etc.
12. Assign and manage proper handling of all postage services, both incoming and outgoing, including distribution and collection.
13. Train staff on new programs/office tools to ensure efficiency throughout the corps.
14. Exhibit professional behavior, maintaining a high level of confidentiality in all areas, and always promote a positive and professional working relationship with the public, business community, and The Salvation Army Officers and staff.
15. Driving is an essential role of the position.
16. All other duties as assigned.

OTHER DUTIES

1. This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES

• Education: High School diploma or GED equivalent.
• Experience: 2 years’ experience in an administrative assistant or secretarial position.
• Experience with a computer-based work environment and an excellent working knowledge of Word, excel, Microsoft, Gloo App, CMS, internet, etc.

Skills/Abilities