We are the people who give possibilities purpose

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

Job Description

We are the makers of possible 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

The Sr. Executive Assistant will provide organizational and administrative support to the Sr. VP Chief Marketing Officer and the VP of Human Resources, Innovation & Commercial. This is a participative, hands-on role that also includes complex administrative responsibilities. This highly-visible position serves as the primary administrative liaison with members of senior management, external stakeholders, and their assistants.

Key Responsibilities

• Proactively manages complex calendars with competing priorities to keep the leader and team abreast of meetings and tasks and ensures leaders being supported have the information necessary to effectively navigate through their day.
• Coordinates meetings and proactively resolves conflicts, including making recommendations for meetings with other leadership team members. Handles all administrative matters related to on-site and off-site meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.
• Manages requests for time with the leader, with the ability to differentiate the sense of urgency of the request/need for the leader's time and attention
• Creates high quality PowerPoint presentations, Excel spreadsheets and maintains organizational charts. Creates/updates departmental files.
• Assembles, compiles and maintains data, with capability to do basic internet research as required for regularly scheduled reports and presentations and ad hoc projects.
• Responds to telephone, email and in-person inquiries providing general information and referring inquiries to appropriate sources based on a broad knowledge of the Company. Determines level of importance and urgency and elevates appropriately. Handles confidential information and sensitive correspondence.
• Schedules business travel and accommodations and reconciles and maintains expense reports.
• Organizes town hall meetings, including preparation of the agenda and presentation materials, logistics and pulls all the relevant data in preparation for the meeting.  May also be required to work with other functions such as graphics and corporate communications to create an impactful event.
• As a member of the Executive Administrative team, will also be called upon to serve as back up for other executives when needed.

Qualifications:

Education

• Minimum of a High School Diploma or GED with formal training or equivalent work experience required.
• College degree a plus but not a requirement.

Experience

• Minimum 5+ years' experience as an Executive Assistant supporting multiple leaders including the VP level in a multi-functional, matrixed, fast-paced and diverse multicultural environment required, preferably at a progressively responsible and/or corporate level.

Knowledge & Skills

• Self-starter with the desire and ability to take initiative; ability to learn quickly required.
• Extreme confidentiality, discretion and integrity required.
• Demonstrated ability to work independently under time constraints, manage competing priorities and deadlines and handle multiple tasks efficiently while maintaining the highest quality.
• Experience using PowerPoint and Excel required. Proficiency with Concur and SAP (travel and expense reports) preferred. Strong proficiency with MS office tools (Outlook Word, etc.) required.
• Strong communication and interpersonal skills, given the significant contact with senior management and external contacts required.
• A keen sense of urgency in delivering tasks, wi