Executive Assistant - CRO + CFSO

Company Description

Before TuneCore, artists needed to be signed to a record label to sell their music online. In 2006, we democratized the industry by partnering directly with digital stores and streaming platforms to enable any musician to sell their songs worldwide while retaining 100% ownership of their music. Today, TuneCore is the leading independent development platform for self-releasing artists to build audiences and careers – with technology and services across distribution, publishing administration and a range of promotional services. The company is headquartered in Brooklyn, NY, and owned by Paris-based Believe, one of the world’s leading digital music companies. The company is one of the fastest growing companies in the music industry and is actively investing in the continued growth of the business. 

We have made it our mission to best serve artists and labels at each stage of their development in the digital world. We are a company that cares deeply about our people and our artist community, advocating for diversity, equity, and inclusion across all of our platforms and throughout our business. The pursuit of innovation inspires us to work hard for our artists, while collaboration drives the way we work and approach our company’s social responsibility.

Join TuneCore as we embark on the next phase of innovation in the music industry. Be part of the team that bridges the unmet and evolving needs of artists by building the tools and services that make their lives better and propel their growth.

Job Description

TuneCore is looking for a dynamic Executive Assistant to provide administrative support to the Chief Revenue Officer (“CRO”)and Chief Financial and Strategy Officer (“CFSO”). The Executive Assistant plays a key role in TuneCore’s success by providing administrative, scheduling and organizational support to our senior leadership.
 

Reporting to the Chief of Staff, the Executive Assistant will be organized and proactive with high attention to detail and strong time management, problem-solving, and communication skills. This is a great opportunity for a seasoned executive assistant, with C-suite support experience across multiple executives, who wants to be part of a global music company that is changing how new independent artists develop and grow as the music landscape continues to become more digital. They will directly support executives who are music industry thought leaders and innovators. They must thrive in a fast-paced environment working across multiple time zones/geographies while representing the TuneCore brand with professionalism, a positive spirit and a high-level of service.

The tasks and responsibilities of this position include, but are not limited to:

Calendar Management & Communication

• Schedule - Manage complex and ever-changing day-to-day schedules of the CRO and CFSO via Microsoft Outlook, scheduling and organizing meetings across multiple time zones.

• Calendar - Provide sophisticated, proactive calendar management and meeting scheduling with understanding of executive and team priorities and goals. Ensure that all preparations are made prior to the meeting time. Book conference rooms, arrange video call instructions, register visitors, order food (if necessary) and coordinate cross functionally to ensure agendas and materials are prepared and shared ahead the meetings.  Develop strategies to ensure that calendar is manageable to allow for executives to effectively context shift throughout the day.

• Meetings- Prepare for meetings and appointments by creating agendas, preparing conference rooms and audio/visual needs. Be present in team meetings, as requested, and follow up on action items

• Email Correspondence - Correspond with TuneCore and Believe leadership as well as internal and external partners (artists, labels, partners etc.,) on behalf of the CRO and CFSO

• Confidential Information - Handle confidential information meticulously; escalate any required information with discretion

• Proactivity - Ensure C-level team remains organized and on-schedule through proactive, consistent communication throughout the day

• Executive Communication - Draft and send routine correspondence on behalf of the CRO and CFSO to internal and external individuals

• Deliverable Tracking - Ensure that deliverables and other information requested by the CRO and CFSO from employees during meetings and throughout the day are tracked and delivered on time.

Travel & Events

• Travel - Book and prepare comprehensive travel arrangements (for complex international and domestic itineraries) as needed (flights, hotels, trains, visas, car service, reservations, meeting agendas, etc.) 

Department Support

• Establish and nourish relationships at very senior l