ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY 

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE SECRETARY I

Job Location:

Address:

Arizona State Prison Complex (ASPC) – Lewis
26700 South Highway 85
Buckeye, Arizona 85326

Posting Details:

Salary: 31,948.00 

Grade: 12

Closing Date: 04/08/2025

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a
self-motivated and detail-oriented individual to perform a variety of administrative support
functions for management at the Arizona State Prison Complex-Lewis.

Job Duties:

- Performs general administrative functions for manager
- Answering telephones, routing calls, typing correspondence, distribution and filing
documentation
- Attends and schedules meetings and travel arrangements
- Processes incoming and outgoing correspondence
- Acts as the primary timekeeper
- Generates, copies, files, and distributes various reports
- Request to communicate with incarcerated inmates and inmate letters
- Maintains files in accordance with established records retention schedule to include
current and archived documents
- Ensures audit documents are organized and filed daily and documentation is
destroyed within policy guidelines
- Orders, maintains, and distributes office supplies for the unit and assists in quarterly
inventory and purchasing of supplies
- Drives on State business
- Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- General office practices and procedures
- Personal computers, using Microsoft Office and Google Suite
- Business English
- Basic mathematics
- Office equipment operation
- Filing systems
- Report preparation
- Payroll practices and procedures

Skill in:
- Composing routine correspondence to include proper format, spelling and language
usage
- Written and verbal communication
- Providing highly detail-orientated results
- Record keeping and report generation
- Time and project management
- Scheduling meetings
- Building and maintaining interpersonal relationships
- Taking and transcribing meeting minutes

Ability to:
- Maintain files of correspondence, records and reports
- Maintain confidentiality
- Adapt to changing priorities
- Learn and adhere to Agency policies and procedures
- Work in a prison environment

Selective Preference(s):

- Prefer one year of professional office experience and proficient use of Microsoft Office
and Google Suite

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation, drug test.

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Ver