Project Administrator

Job Description

Position Title: Project Administrator  

Position Reports To: Project Manager

Position Summary 

The Project Administrator manages and oversees multiple administrative projects to ensure efficient, cost effective and professional project operations. You will work closely with multiple Project Managers and project teams. The Project Administrator will oversee activities of other administrative project support staff and ensure completion of tasks.  

Essential Functions 

• Provides administrative and logistical support including meeting arrangements, progress tracking, and documentation.  

• Apply company quality assurance guidelines and procedures 

• Manage project documents and files.  

• Organize and coordinate meetings and assist with presentations. 

• Work with complex contracts and sub-agreements.  

• Track and monitor project budgets, workloads and schedules.  

• Exhibit professionalism with clients.  

• To provide accuracy and efficiency in project tracking. 

• Collect and compile employee documentation.  

• Record and submit various reports to home office and clients.  

• Data entry for employee time daily to be balanced with gate log/client tracking program.  

• Maintaining purchasing documentation  

• Communicate daily with management and customer 

• Schedule meetings  

• Breakdown project into doable task and estimate durations  

• Other duties as assigned. 

Education & Experience 

• 3+ years of experience of related industry experience  

• High school diploma or higher  

Knowledge, Skills, and Abilities 

• Proficiency with Microsoft Office, particularly Excel. 

• Excellent organizational and planning skills.  

• Demonstrate excellent written and oral skills related to proposals and presentations. 

• Excellent interpersonal skills and the proven ability to work well with all levels of management and staff.  

• Self-motivated with ability to work independently and in a variety of team settings.  

• Self-motivated, decisive, with the ability to adapt to change and competing demands.  

• Proven ability to work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation, and excellence.  

• Build and maintain relationships by engaging business leaders to establish credibility, solve problems, build consensus, and achieve objectives. 

• Must have proven track record of performing or exceeding performance levels.  

Work Conditions/Physical Demands 

• Remaining in a stationary position, often standing, or sitting for prolonged periods.  

• Light work that includes moving objects up to 20 pounds. 

• No adverse environmental conditions expected. 

• Travel may be required