Postdoctoral Affairs Coordinator

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Overview

This role will provide support for Postdoc and Postgrad appointments for the School of Public Health and will serve as a resource for training and documentation of processes related to this work.

Required Skills and Abilities

1. Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks and deadlines.
2. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
3. Excellent written and verbal communication skills, including proofreading and editing abilities.
4. Ability to work both independently and as part of a team, showing initiative and problem-solving skills.
5. Ability to handle sensitive and confidential information with discretion and professionalism.

Preferred Skills and Abilities

1. Familiarity with database management and content management systems (e.g., Drupal, Salesforce, Workday).
2. Experience with event planning and coordination, including logistics, catering, and travel arrangements.
3. Bachelor's degree in a related field and relevant work experience in an academic or non-profit setting.
4. Knowledge or experience with donor relations and fundraising activities.
5. Proficiency in a foreign language and experience with international or multicultural environments.

Principal Responsibilities

1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

07/08/2026

Job Category

Administrative Support

Bargaining Unit

NON

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Part time

Duration Type

Temporary / Casual (Fixed Term)

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisi