Senior Budget Analyst

Department

PSD Budget & Finance

About the Department

The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical and mathematical sciences, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond. The division includes the academic departments of Astronomy and Astrophysics, Chemistry, Computer Science, Geophysical Sciences, Mathematics, Physics, and Statistics. In addition, PSD includes a number of interdisciplinary research institutes and centers, including the Data Science Institute, Enrico Fermi Institute, the James Franck Institute, and the Kavli Center for Cosmological Physics. Many of our scientists have joint appointments at the Fermi National Accelerator Laboratory and Argonne National Laboratory as well as joint affiliations with other Chicago-based research institutions such as the Toyota Technological Institute of Chicago, and the Field Museum. Our students build connections with world-leading scientists, collaborate across disciplines, and enjoy the dynamic Chicago and University communities.

Job Summary

Under the direction of the Director of Finance, the Senior Budget Analyst prepares the consolidated budget for the Division of the Physical Science, works with departments and centers to help them prepare their budgets; performs accounting data collection and analysis, financial reviews and historical trend analysis of related work, and develops and maintains policies and guidelines for accounting data collection and analysis.

Responsibilities

• Prepares the Division’s budget by compiling and transferring financial data into budget spreadsheets which are provided to departments throughout the Division.

• Analyzes budget estimates and proposals for completeness, accuracy, and conformance with established procedures, regulations, and organizational objectives.

• Monitors the budget by reviewing reports and accounting records to determine if allocated funds are being spent appropriately.

• Produces specific reports and analysis for various types of data used by the Associate Dean; collaborates with others to develop focused, effective reporting design and metrics.

• Examines past budgets and performs research on economic and financial developments that affect spending; communicates progress and results to all stakeholders; understands the context and implications of all projects in addressing business needs.

• Responds to requests for special reports and analyses of specific issues from throughout the Division.

• Identifies current and future resource planning and allocation issues; develops, leads, and supervises complex studies and analyses that will assist senior staff in reaching resource planning and allocation decisions.

• Responds to requests for all types of data (e.g., enrollment, faculty, admissions, etc.) from the Dean, Associate/Deputy Deans by analyzing data and information and interpreting the results in order to prepare reports.

• Understands and clearly communicates the conclusions drawn from data analysis.

• May be involved in long-range financial planning.

• Uses best practices and in-depth financial knowledge to assist in the preparation of annual budgets. Works with minimal guidance to provide analytical support for complex budget projects.

• Reviews estimated expenditures. Develops expenditure projections and periodic budget variance reports. Prepares forecasts as well as analyses.

• Provides specialized analysis and administration of the budget.

• Has a deep understanding of operational budgets for departments or other operational units.

• Reports on variances between the approved budget and actual performance and recommends revised procedures.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:        

• Bachelor’s degree, MBA, or other advance degree.

• Educational background with focus in business or related technical field.

Experience:       

• Accounting