Sr. Proposal Coordinator

 

Together, we own our company, our future, and our shared success.

 

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.  

 

Company : Black & Veatch Corporation  

Req Id : 105806 

Opportunity Type : Staff 

Relocation eligible : No 

Full time/Part time : Full-Time  

Project Only Hire : No 

Visa Sponsorship Available: No 

The Opportunity

As the Sr. Proposal Coordinator, you will have the opportunity to:

 

• Interpret complex RFPs
• Proactively set and drive deliverable schedules
• Research, find, and comply relevant information for pursuit teams
• Direct contact and ownership of subconsultant coordination and information
• Identify need for and coordinates internal supporting resources
• Drive best practice and timely responses with a diverse team of SMEs
• Meet deadlines and drive schedule to achieve delivery requirements
• Be familiar/have usability with InDesign and PowerPoint
• Be skilled in InDesign and PowerPoint

The Team

Black & Veatch’s Governments & Communities focuses on specific infrastructure needs of municipalities, state and local governments, and specialized physical and digital infrastructure solutions for government and federal agencies. By joining our market sector, you will be able to provide infrastructure for community benefit.

Key Responsibilities

• Initiate and lead proposal meetings, including kick off, status reviews and Red Team reviews.
• Develop pursuit planner based on the solicitation requirements that will be used during the kick off call to assign writing responsibilities, develop or refine sales messaging and win themes, and set schedule milestones.
• Collaborate with internal and external contributors to develop proposal content, including drafting some non-technical portions using boilerplate or earlier proposals.
• Monitor proposal progress and drive milestones, priorities and deadlines.
• Maintain communication with proposal team on the status of proposal development tasks and proactively address challenges as they arise.
• Layout proposal using InDesign template, in alignment with stated requirements and brand guidelines.
• Review, proofread and edit proposal sections to be tailored to the solicitation requirements.
• Provide input and suggestions to the proposal team to improve readability and overall proposal quality.
• Work with graphic design team to develop compelling graphics.
• Lead meetings to discuss direction of proposal and feedback from Red Team reviewers and incorporate changes into proposal document.
• Coordinate the production, binding/packaging and shipment of final proposal and any accompanying required documents, or prepare electronic documents for submittal.
• Develop/coordinate shortlist presentations and associated handout materials.
• Archive final proposal files.
• Support multiple proposals concurrently.

Management Responsibilities

Individual Contributor

Preferred Qualifications

• Bachelor's Degree business, marketing, strategy or journalism preferred.
• Proposals, writing, design and layout preferred.  
• Experience in a fast-paced AEC environment, working with multiple deadlines.

 

Preferred Skills

• Adobe Creative Cloud Suite (InDesign, Acrobat required / Photoshop and Illustrator helpful.)
• Microsoft Office: Word, Exc