DOC Assistant Chief Northern Region Record Office

Job Requisition ID: 46287 
Closing Date: 05/05/2025
​Agency: Department of Corrections
Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015 
Skill Option: General Administration/Business Marketing/Labor/Personnel 
Bilingual Option: None
Salary: Anticipated Starting Salary $9,000 a month; Full Range $9,000-$10,000 a month.
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 2 - One vacancy will oversee the northern region, while the second vacancy will oversee the southern region.
Merit Comp Code: Gubernatorial (Management Bill) Exclusion from RC063 Collective Bargaining Coverage

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

 

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections (“IDOC”) is looking for a dynamic, detailed oriented person to serve as the Assistant Chief Northern Region Record Office and Assistant Chief Southern Region Record Office. This individual will oversee the functions of Record Offices located in the Southern or Northern region of Illinois for IDOC. The ideal candidate would be well versed in criminal sentence calculations, laws pertaining to criminal sentencing structure, and have experience interpreting court orders and opinions related to sentencing. A background in the management of official records would be beneficial. This is an opportunity to work in a fast-paced job with an incredible team. The position is located at IDOC headquarters in Springfield, IL. We encourage all qualified applicants to apply.

Essential Functions

• Plans, directs, controls, and evaluates the management of Records offices for the Northern/Southern region.
• Serves as Assistant Chief Record Officer.
• Schedules and conducts quarterly meetings with Northern Region Record Office personnel.
• Serves as a liaison between institution Record Offices, Parole Offices, Community Correctional Centers, Institutional Field Service Offices, City, State, Federal law enforcement, and judicial entities to facilitate flow of information and disseminate new information.
• Monitors and directs Record Office staff in the Northern region.
• Attend meetings with and for the Chief Record Officer.
• Represents agency at hearings to provide testimony on record office decisions relating to calculations effecting individuals in custody records and releases.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience including significant experience in an area related to records management, record retention, and Juvenile and Adult sentencing laws and sentence calculations.

Preferred Qualifications

• Prefers at least five (5) years of professional work experience reviewing and interpreting sentencing laws.
• Prefers at least five (5) years of professional work experience conducting and completing sentence calculations.
• Prefers at least five (5) years of professional work experience implementing policy and procedures at an organization.
• Prefers at least five (5) years of professional work experience drafting correspondence or memoranda to upper management or outside entities.
• Prefers at least five (5) years of professional work experience obtaining and ver