Administrative Associate II

Job Title

Administrative Associate II

Agency

Prairie View A&M University

Department

Student Success

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

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Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

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The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

The Administrative Associate II reports to the Director of First and Second Year Experience and provide primary administrative support and effectively manage the daily office operations.

Responsibilities:

• Posts information to agency records and modifies forms or records. Performs data entry and retrieval and maintains data files. Prepares and proofs materials for reports and other publications. Prepares, modifies, and verifies documents. Greets visitors, answers and screens calls, provides general information and referrals to departmental constituents.

• Maintains and orders office supplies, equipment and related items. Maintains office reference materials including online office materials; Arranges meetings, appointments, conferences, and travel.

• Receives, sorts, and routes mail and performs other mail services; Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials,.

• Performs other duties as assigned

Required Education and Experience:

• High school diploma.

• Two years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Effective verbal and written communication skills.

Preferred Qualifications:

• Bachelor's degree in related field.

• Five years of related experience.

Job Posting Close Date:  

• 04/04/2026

Required Attachments: 

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional. 

• Resume or Curriculum Vitae

• Cover Letter 

Application Submission Guidelines:  

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. 

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date in