STAFF ASSISTANT - 64026842

Requisition No: 867046 

Agency: Department of Health

Working Title: STAFF ASSISTANT - 64026842

 Pay Plan: Career Service

Position Number: 64026842 

Salary:  $34,760.00-$36,498.00 

Posting Closing Date: 01/07/2026 

Total Compensation Estimator Tool

 

Open Competitive

 

*Anticipated Vacancy

 

Your Specific Responsibilities:

This position reports to the Dental Executive Director in the Bureau of Family Health Services, Division of Community Health Promotion and provides direct staff support to professional staff within the Public Health Dental program as assigned. Duties include, but are not limited to, the following:

 

Performs administrative and clerical functions including, assisting with grant application activities, scheduling meetings and/or web-conferences, preparing correspondence, monitoring and responding to email correspondence in program inboxes, developing meeting agendas and minutes, compiling information into logical formats (reports, memos, PowerPoint presentations, spreadsheets etc.); participates in staff meetings and other Bureau and Division development activities.

 

Performs purchasing duties for the Dental program, including creating, monitoring, processing, approving, purchasing and payment of direct orders (DO's) and commodity P-card purchases requiring use of MFMP, NextGen, and FLAIR and ensuring compliance with established procedures. Collaborates with staff from various programs to assist with projects and assignments as they relate to processing purchase orders. Maintains logs of expenditures to assist in monthly reconciliations by staff.

 

Responsible for program reports including, but not limited to: Daily Attendance Report; Maintains a yearly/ monthly calendar of deadlines assigned for programs (i.e. grant applications, project tasks, meetings and conferences, etc. in SMARTSHEET and program folders; Assists with travel arrangements for staff and processes travel authorizations and reimbursement vouchers within required timeframes and pursuant to department policies and procedures. Develops, maintains, and updates directory of frequently used hotels, point of contacts, pricing and other pertinent information. Maintains office records and files for travel vouchers and reimbursements.

 

Serves as receptionist. Assists external and internal customers, receives visitors, answers multi-line telephones and assists and works cooperatively with other support staff within the Bureau and/or the Division with telephones and/or other routine office duties, as needed.

 

Develops and maintains records, and other related materials for assigned programs. Proofreads and edits written materials for appropriate sentence structure, flow and grammar; formats written reports and processes for routing to supervisor(s) for approval. Makes copies of correspondence, properly routes correspondence per procedure, monitors correspondence routing, maintains files and other documents. Prepares and maintains files and various databases; retrieves or reproduces documents, records and r