Personal/Executive Assistant to the CEO

Description

Summary of Responsibilities: This individual will primarily work out of the corporate office located in Fort Collins, CO.  They will be responsible for carrying out the duties and tasks as primarily assigned by the CEO of Noble or his Designee.  The tasks will be primarily focused on personal support for the CEO, which will include but not limited to: overseeing construction or home remodeling projects, payment of bills associated with his primary residence or rental properties, negotiating contracts to support  personal investments, overseeing renovation of cars, houses, etc.  

This person must be highly organized, detail oriented, able to pivot from assignment to assignment quickly, assume 100% accountability for the success or failure of assigned projects, provide timely feedback on a daily or weekly basis as needed, etc. Limited travel may be required to support the above items.

Primary Responsibilities

1. Receive tasks and/or projects from the CEO or his designee on an ongoing basis and develop plans and corresponding schedule the meets or exceeds expectations of the CEO.

2. Identify the necessary 3rd party resources to assist in executing projects.  As required, develop the Scope of Work, Deliverables, Timeline, Payment Terms, etc.  Some assistance from the corporate office will be available.

3. Create and manage a project tracking system that you will provide and/or review with the CEO or designee on a weekly basis.

4. Create and manage an organized filing system for all projects/tasks and ensure it is updated on an ongoing basis.

5. Assist in the CEO’s travel plans by working with him on his schedule, arranging airfare, hotel, rental car, etc. that aligns with the CEO’s commitments.

6. Manage rental properties which reside in Colorado and in other states.

7. Available to be in the office or running errands Monday through Friday from 8:00 a.m. to 5:00 p.m. in addition to handling calls/issues/situations after hours, weekends and holidays. (i.e., 24-hour support could be required).

Secondary Responsibilities

1. Run personal errands for the CEO as required.

2. Assist with basic administrative tasks within the corporate office (i.e., Finance & Accounting, Sales, etc.).

3. Attend monthly/quarterly/annual Leadership Meetings and take detailed notes and distribute within 24 hours of the meeting.

4. Other duties as assigned.

Requirements

Experience Requirements

• High School Diploma preferred but would consider General Education Degree (GED).

• Minimum of 5 years of experience in a similar position (i.e., Personal or Executive Assistant) with similar duties.

• Minimum of 3 years of experience overseeing renovation projects (i.e., cars, houses, etc.).

• Must be able to travel on a periodic basis to support assigned projects/tasks (i.e., local and/or out of state).

Special Requirements

• Must be 21 years or older.

• Must have a valid driver’s license.

• Must be able to legally work in the United States.

• Must be able to successfully pass Employment & Background Screening criteria.

Supervisory Responsibilities 

• As required based on the task at hand, may need to oversee and/or supervise 3rd party contractor/suppliers/etc. to successfully ensure completion of the task or project.

• This job has no internal supervisory responsibilities.

Travel Requirements

• Approximately 25% of travel may be required from time to time.  If a personal vehicle is used, he or she will be reimbursed using current IRS Mileage Reimbursement via submitting a company expense report.

• Will be issued a company credit card of which the individual will use the Navan system for recording expenses.

• Will be responsible to drive your own vehicle, but also occasionally may need to drive a vehicle owned by the CEO or a Company vehicle.

Competencies                   

To perform the job successfully, an individual should demonstrate the following minimum competencies:

• Detailed Oriented - Careful, thorough, and observant and pays close attention to projects, problems, and questions. These attributes make the person effective and valuable regardless of their positions or responsibilities. 

• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

• Pro-Active – Be able to anticipate needs, issues, and generally be able to make sure things flow as smoothly as possible both personally and professionally for CEO.

• Analytical - Uses intuition and experience to complement data, designs workflows and proced