Accounts Payable Vendor Master Specialist

Position Overview

Under general supervision of the Accounts Receivable Supervisor, the Vendor Master Specialist will administer the processing of vendor master requests within SAP. Work with vendors and internal customers to ensure vendor master records are accurate and properly created and updated. Teamwork and customer service are part of the department expectations, this includes responding in a timely manner to vendors, internal customers, and departmental inquiries while meeting Service Level Agreement (SLA) metrics. Support projects, as needed.

Company Overview

At FUJIFILM Holdings America Corporation, we’re redefining innovation across the industries we touch—from healthcare and photography to semiconductors and data storage. With roots in photosensitive materials and a legacy of groundbreaking technology, we now lead 23 diverse affiliate businesses across the Americas.

We’re looking for mission-driven talents eager to join us to help create, market, and support a vast portfolio of products. At Fujifilm you’ll have the opportunity to explore and grow your skills in new, exciting ways. Whether you’re shaping tomorrow’s tech or redefining today’s processes, we’ll provide a flexible work environment and dynamic culture where innovation thrives.

Our Americas HQ is nestled in Valhalla, New York, a charming town known for its excellent schools, beautiful parks, and easy access to the vibrancy of New York City.

Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of “giving our world more smiles.” Visit: https://www.fujifilm.com/us/en/about/region/careers

Job Description

Responsibilities

• Monitor requests through the vendor maintenance email addresses and the vendor portal. Ensure accurate and timely completion of the requested action. This includes reviewing the request for the accurate information, documentation, and approvals.
• Use vendor information from the request form and supporting documents to create or update the vendor master in the ERP. Validate the accuracy of the vendor details using data validation tools and make calls to verbally validate vendor banking information. Document the validation accurately within the required ERP (SAP & S4 Hana).
• Respond to or escalate requests from vendors, business, or department inquiries. Resolve vendor master data preventing timely payment issuance.
• Assist in converting vendors from check to ACH, work with vendors to submit invoices electronically allowing for a more automated process and timely payments.
• Assist, as needed, with projects related to improvement of Accounts Payable and/or Accounts Receivable.
• Support the integration of new entities/business units to the ERP systems (as it relates to AP process) and AP automation software as needed.
• Work with AP & AR Management to implement and maintain systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
• Create and maintain Standard Operating Procedure (SOP) documents, and review/update annually.
• Align and clean-up historical and current vendor data to properly align with standards.
• Maintain, monitor and complete according to schedule stale-dated check resolution and reporting.
• Maintain, monitor and complete accordingly 1099 maintenance and annual reporting for tax.
• Perform any other related duties and assignments as required.

 

Required Skills/Education

• Bachelor’s Degree preferred
• Associate’s degree and/or direct related work experience
• 3+ years of Vendor Master experience
• 3+ years SAP/S4 Hana Accounts Payable experience
• Thorough knowledge of W9 and 1099 classifications and annual reporting requirements.
• Knowledge and understanding of Stale Dated Check reporting.
• Experience working in a high volume and fast paced environment
• A thorough understanding of a Procure to Pay process
• Strong organizational, analytical and account reconciliation skills
• Strong team player with good communication skills
• Advanced Microsoft Office skills, including Excel, Word, and PowerPoint; 10-key proficient
• Ability to handle confidential information in a discreet and professional manner
• Ability to work with vendors and employees at all levels of the organization effectively, promptly, and professionally, with a customer service mindset
• Ability to make decisions in logical and rational manner; demonstrates good judgement and stays collected under pressure
• Ability to gather facts, analyze problems in depth and break down into components
• Abil