Senior Administrative Program Coordinator, CPAN/PeriPAN Outreach

Job Posting Title:

Senior Administrative Program Coordinator, CPAN/PeriPAN Outreach

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Hiring Department:

Department of Psychiatry

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2026

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Department of Psychiatry and Behavioral Sciences at the Dell Medical School is seeking an Outreach Associate to work for the Child Psychiatry Access Network (CPAN), the Perinatal Psychiatry Access Network (PeriPAN), and other related programs.

CPAN and PeriPAN are interdisciplinary clinical services programs intended to offer primary care clinic providers and OBGYNs prompt access to on-call psychiatrists to provide expertise in assessment, treatment, and referrals for pediatric and/or perinatal patients identified as having a mental health challenge. The Outreach Associate will also work on the Safety-A program, an evidence-based intervention the trains clinicians how to identify and respond to suicide risk.

This is a state and federally funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women. The University of Texas Dell Medical School (DMS) is a Health Related Institution (HRI) for the TCMHCC.

A flexible working arrangement agreement can be accommodated based upon the needs of the program and with supervisor approval. This position may require occasional work on-site for some of the scheduled work week. Remote work will require reliable internet access and a suitable private workspace free from distractions. This position has an end date of 8/31/2026, but may be renewable based upon availability of funding, work performance, and progress toward goals.

Purpose

Execute and deliver on outreach strategies that elevate impact and visibility of CPAN, PeriPAN, and other related programs aimed at improving mental health access and care for children, adolescents, and perinatal women in central Texas.

Responsibilities

• Recruit and retain institutional partnerships such as physicians, medical practices, and other relationships to enhance program utilization and sustainability. Identify and prospect for interested medical and/or institutional partners and find contact information. Conduct outreach by visiting Central Texas medical offices (including but not limited to Pediatricians, OBGYNs, Family Medicine) in the 13 counties included in the DMS catchment area.

• Coordinate and facilitate virtual and in-person presentations, webinars, meetings, and special events that expand program visibility and impact.

• Assist in data entry and collection to aid in monitoring and evaluating outreach practices and program strategies to ensure consistency, effectiveness, and alignment with legislative mandates and institutional goals. Maintain accurate and timely documentation of outreach activities and data to support reporting, auditing, and continuous improvement efforts.

• With guidance from program leadership, represent CPAN, PeriPAN, Safety-A, and associated Consortium programs in various capacities, including tabling, resource fairs, meetings, events, and workshops. Engage with external stakeholders across the medical, non-profit, government, and educational sectors to promote program visibility and collaboration. Assists with scheduling faculty, clinicians, and staff for outreach-related events, workshops, and meetings.

• Assist with the management of paper and promotional supply inventory by developing estimates, organizing purchase requests, and coordinating purchase orders. Other duties and special projects as assigned.

• Relevant education and experience may be substituted as appropriate.

Required Qualifications

• Bachelor’s degree and five years of professional experience, or master’s degree and 3 years of professional experience, coordinating or managing a program.

• One year of experience must be in a medical, educational, or non-profit setting. Excellent communication skills.

• Strong interpersonal skills with the ability to interact effectively with medical providers and work independently with strong attention to detail.

• Relevant education and exper