Executive Assistant - EVP, Chief Information & Digital Officer

Company Description

Why Wellmark: We are a mutual insurance company owned by our policy holders across Iowa and South Dakota, and we’ve built our reputation on over 85 years’ worth of trust. We are not motivated by profits. We are motivated by the well-being of our friends, family, and neighbors–our members. If you’re passionate about joining an organization working hard to put its members first, to provide best-in-class service, and one that is committed to sustainability and innovation, consider applying today!

Why Wellmark Technology? Wellmark is building innovative, modern solutions using cutting edge technology. We are driving organizational transformation and business strategy by empowering our technology team to innovate new and elegant solutions to enhance the customer experience. Together, we are leaning into the future, owning the outcome, and driving organizational change to transform how we work. 

Job Description

About the Role: As Executive Assistant you’ll partner with the Chief Information Officer to aid in delivering strategic divisional and organizational objectives. You will expertly handle a complex calendar and inbox, provide advanced meeting support and coordination, and proactively prepare refined agendas and presentations. You will play an integral part in representing your executive both internally and externally, and serve as a trusted liaison and advisor taking initiative to support special projects, and assist with communications. You will partner closely with the Executive Assistants and Administrative Assistants within the division and work across the company to deliver results collaboratively. 

About You: You are never bored, as you’re always looking to the future and seek every opportunity to anticipate what’s coming next. The puzzle that is an executive’s calendar is a challenge that energizes you, and you possess effective, collaborative, gatekeeping skills to manage their schedule while effectively maintaining the executive’s brand and meeting numerous time demands. Both highly detailed and flexible, your organizational and prioritization skills are top-notch, and you pride yourself on your ability to be extemporaneous and quickly adjust. Practiced in the skill of maintaining confidential and sensitive information, you exercise sound judgment and operate with the highest level of integrity, handling yourself in a tactful and savvy manner. Being a trusted advisor and confidant is something you take seriously.  You are a proactive decision maker who is skilled at providing critical input and supporting key initiatives. Assertive and collaborative, you are a leader and foster an environment of partnership, innovation, teamwork, and cohesion among leaders and colleagues. You’re effective at quickly identifying unnecessary swirl and leading teams to effective conversations. You are a consummate professional seeking to partner and co-lead with your executive, and one who enjoys new daily challenges! 

Qualifications

Preferred:  

• Experience supporting C-suite executives or senior leadership in a technology-focused environment. 
• Strong knowledge of enterprise-level collaboration tools such as Microsoft Teams, Outlook, SharePoint, and other MS products and similar platforms. 
• Familiarity with project management principles and tools. 
• Advanced proficiency with Microsoft Office Suite, particularly Outlook and Teams, and PowerPoint. 
• Proven experience in coordinating cross-departmental initiatives. 
• Exceptional organizational skills with a track record of seamlessly managing complex schedules and logistics. 
• Prior experience in a large organization with exposure to many levels of leadership and divisions. 
• Demonstrated ability to drive process improvements and implement operational efficiencies. 
• Proven ability to mentor or supervise administrative staff when needed. 
• Commitment to ongoing professional development through certifications, training, or workshops. 

Required: 

Associate's degree in business, Administration, Office Administration, or related and 7+ years of related work experience: 

• A minimum of 4 years of experience as an executive assistant or related role in a large, complex organization. 
• Professional, polished and willing to provide the highest level of customer service at all times. 
• Knowledge of Microsoft Office products and demonstrated PC skills. 
• Ability to use innovation and initiative to handle and prioritize multiple tasks and responsibilities in a fast-paced environment. Flexible and adaptable to change. 
• Strong analytical and problem-solving skills. 
• Evidence of “big picture” perspective and ability to balance competing priorities or conflicting demands. 
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