Payroll Accounting Specialist

 

 

Summary

Payroll & Accounting Specialist assists with payroll and accounts payable processing, general ledger accounting, leads accounts receivable and vendor management. This role offers an opportunity to work closely with cross-functional teams and make a direct impact on the company's financial health and operational success.

 

Essential Duties and Responsibilities

 

Payroll Processing & Support

• Supports payroll manager with preparation of bi-weekly payroll for employees.
• Assists with employee classifications, benefits deductions, and time-off accruals.
• Reconciles payroll accounts monthly, verifying transactions and resolving any discrepancies.
• Assists with employee payroll inquiries and provide support regarding paychecks, tax forms and deductions.
• Partners with HR to ensure employee core data is accurately and promptly set up in time for payroll processing.
• Work closely with department managers to confirm labor hours and reconcile agency-provided worker costs.

Accounts Receivable & Billing

• Generates and issue customer invoices in a timely manner, ensuring accuracy.
• Monitors accounts receivable aging reports and follow up on overdue payments with customers.
• Applies incoming payments (checks, ACH, wire transfers) to the correct accounts and invoices.
• Investigates and resolve billing disputes by coordinating with internal teams and customers.
• Assists in month-end close processes, including reconciling AR accounts and preparing reports on outstanding balances.

Vendor Setup

• Sets up and maintain vendor accounts, ensuring all required documentation (W-9, banking details, tax forms) is collected and verified.
• Assists with year-end 1099 reporting for applicable vendors.

General Ledger Accounting and Compliance

• Prepare and post payroll journals to reflect accurate and detailed payroll entries in our general ledger.
• Prepare and post various payroll and labor cost accruals during month-end close.
• Calculate, prepare and post labor allocation journals to accurately allocate labor costs to projects.
• Assist with reviews of unallowable costs (DCAA compliance).
• Prepare and maintain standard operating procedures and work instructions for all routine tasks performed.

Accounts Payable

• Vendor statement reconciliations.
• Ad hoc accounts payable assistance as required.
• Maintains regular attendance including being at work, being on time to work and working full shifts.
• Performs all other duties as assigned.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

 

Greenpoint Core Competencies

• Adaptability – Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback and changes approach or method to best fit the situation.
• Communications – Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed and uses appropriate communication methods.
• Dependability – Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
• Initiative – Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
• Teamwork – Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
• Work Quality – Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve a