Bidding/ Administrative Assistant

Job Title: Bidding/Administrative Assistant
Location: Smithfield, RI
Hourly Pay: $25 to $30/hour DOE
Schedule: Full-time

Company Overview:
CAM HVAC, a Crete United company, is a leading provider of commercial and industrial HVAC solutions throughout Rhode Island and Southern Massachusetts. Our services include expert design, precision repairs, scheduled maintenance, and installations of high-efficiency systems. As part of our continued growth, we are seeking a detail-oriented and proactive Bidding/Administrative Assistant to support our estimating and office operations.

Key Responsibilities:

• Answer phones, take messages, and greet visitors at the door
• Prepare and submit weekly certified payroll reports
• Follow up with subcontractors to ensure timely submission of certified payrolls
• Match receipts to credit card statements on a monthly basis
• Assist in the preparation of pre-qualification packages
• Prepare bid documents and read specifications and addenda
• Request bid bonds and letters of intent from surety providers
• Manage the annual renewal of DCAMM certification
• Download bid documents weekly and organize accordingly
• Maintain company bid calendar and schedule
• Perform general filing and organization of project documentation
• Match and process incoming invoices
• Order office and project-related supplies

Qualifications:

• Strong organizational skills and attention to detail
• Previous experience in construction administration or estimating support preferred
• Ability to interpret basic construction documents and specifications
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Excellent communication and follow-up skills
• Ability to manage multiple priorities in a deadline-driven environment

Benefits:

• Medical and Dental insurance
• Profit sharing
• Company-paid life and long-term disability insurance
• Paid holidays and PTO