Maintenance Specialist

We’re looking for motivated, engaged people to help make everyone’s journeys better.

Manage and control Gate Gourmet America’s national fleet administration to secure timely and correct data availability, supporting company and regulatory compliance
Main Duties and Responsibilities:
• Maintain Gate Gourmet’s fleet database, capturing all vehicle specific data as well as maintenance and repair cost and other operating cost, with utmost accuracy
• Support cost projections based on existing database for budget purposes
• Create, maintain and assure accuracy of DOT recording and filing requirements
• Work with regional fleet managers to:
 Improve overall fleet cost
 Determine optimum capacity at individual facilities and support eventual moves of assets
 Flag potential company or regulatory compliance issues
• Maintain and control major repair authorization and justification process
• Research and suggest optimum repair strategies, (including make or buy analysis) I don’t understand “make or buy” analysis
• Involvement with Procurement department to determine regional or nationwide parts and fluids contracts and vendor selection
• Liaise with corporate EHS (Environment, Health and Safety) officers to ensure compliance and address rapid response in case of emergencies or local calamities involving fleet
• Maintain a contact database for vendors, Gate Gourmet unit, fleet management and regulatory agencies to support own work as well as support to field units
• Manage and administer in detail the fleet management systems and all daily administrative duties for the fleet and garages
• Perform procurement administration like purchase orders in SAP and A/P duties for home base only
• Keep Human Resources (HR) informed on requirements and changes to regulations in terms of insurance, DOT, uniform orders, etc. (home base only)
• Communicate with insurance and Procurement Department to secure timely order and / or replacement of registration plates, stickers, insurance and local and state taxes
• Support home base regional fleet manager in communication to home base staff (instructions, memos, training material, etc)
• Manage administration of new transportation staff (supporting time cards, security and airport access)
• Support national fleet manager in performing surveys to determine future fleet replacement strategies
• Track and control new fleet deliveries up to full operational use of assets
• Work with insurance companies to determine next year’s expected cost and risk
• Support Gate Gourmet’s Operations group in ad hoc events like new customer start ups or other operationally related events
QualificationsEducation:
• High School DiplomaWork Experience:
• Previous experience in fleet managementTechnical Skills: (Certification, Licenses and Registration)
• Proficient in standard Microsoft Office applications
• Base knowledge of SAP, Kronos and Ultipro is a plus
• Hands-on attitude
• Ability to multi-task
• Sense of urgency and being able to manage own time accordingly
• Need to be able to work autonomouslyLanguage / Communication Skills:
• Good communication skills needed, especially as most communication will have to be done by telecommunications
• Proficiency in Spanish or other common world languages is a plus
Job DimensionsGeographic Responsibility:Type of Employment: Full-timeTravel %: Flexibility to travel up to 15% of the timeExemption Classification: Non-ExemptInternal Relationships:External Relationships:Work Environment / Requirements of the Job:Budget / Revenue Responsibility: (Local Currency)Organization StructureDirect Line Manager (Title): 1 (varies by unit: “GM, Unit”; “Mgr, Fleet Ops, Area”; “Engineer, Area”; or “Mgr, Ops, Unit”Dotted Line Manager (Title, if applicable):  N/ANumber of Direct Reports: 0Number of Dotted Line Reports: 0Estimated Total Size of Team: 2gategroup Competencies Required to be Successful in the Job:
• Thinking – Information Search and analysis & problem resolution skills
• Engaging – Understanding others, Team Leadership and Developing People
• Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively
• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer FocusDemonstrated Values to be Successful in the Position
Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:
• We treat each other with respect and we act with integrity
• We communicate and keep each other informed
• We put our heads together to problem solve and deliver excellence as a team
• We have passion for our work and we pay attention to the little details
• We foster an environment of accounta