Administrative Associate, Fixed-Term, Director's Office, Office of Emergency Programmes (EMOPS), New York, G-6, #14157

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built, we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

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For every child, Hope

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference? 

Purpose for the job:

Under the supervision and guidance of the supervisor, the Administrative Associate is responsible for executing a wide variety of financial, procedural, and specialized administrative tasks for the respective section, which require in-depth knowledge of UNICEF administrative procedures, processes, and policies.

Budget Monitoring & Management (specialized) 

1. Effective management of EMOPS budgets, e.g., institutional, ORE/ORR and Global Thematic Humanitarian (GHTF) administered by the EMOPS division, including regular monitoring and preparation of internal reports.

2. Budget monitoring and management of EPF and CERF funds by: -

• Coordinating with the Division of Administration and Financial Management (DFAM) on releasing the funds to COs/ROs.
• Prepare and share the Emergency Programme Fund (EPF) status with the HFSS Section.
• Prepare draft correspondence for the Directors of PD, PPD, and DED to approve the disbursement of EPF funds. The message should include the status of the country's financial information, reimbursement history, reimbursement plan, and EPF funding summary status. Then, share the message with the HFSS Section for review.
• Draft EPF reimbursement reminder notes to COs/ROs for dissemination by the EMOPS Director.
• Prepare monthly EPF financial status reports for senior management, the HFSS unit, and the Director's office to support decision-making.
• Prepare HFSS end‐year EPF closure memo report to be submitted to DFAM by the EMOPS Deputy Director.
• Provide input to Audit Reports for EPF-related activities.
• Provide input to the Annual Regular Resources Report organized by PFP (private fundraising and partnership section, Geneva).
• Assist the HFSS unit in providing funding information for emergency countries to be considered for underfunded allocation by OCHA twice a year.
• Assist the HFSS unit in providing funding information for the CERF Annual Report organized by the CERF Secretariat.

3. Coordinate with all EMOPS sections to provide approved budget code, grant number, funding status, and financial statements.

Office Planning & Project Management

• Ensures the availability of timely, complete, and accurate information and data for preparing section work plans and project management plans.
• Undertakes basic research and performs a comparative analysis of project/programme-related data.
• Monitors project implementation against established milestones and makes recommendations to improve performance.
• Helps ensure timely complianc