Executive Assistant to the US Diagnostics CFO

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The Position

A healthier future. It’s what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Creating a world where we all have more time with the people we love. That’s what makes us Roche.

This position is the Executive Assistant to the Roche US Diagnostics CFO. The executive assistant assumes responsibility for day-to-day projects and tasks to provide strategic support to Finance and Commercial Operations leadership and drive overall business effectiveness within the areas supported. By acting as a strategic partner with business leaders, this role is a trusted advisor who enables leadership success and expands the team’s bandwidth and resources by effectively driving internal/external communications, facilitating effective meetings, and leading important projects. 

The Opportunity

In this position, you will also take ownership of integrating new employees within the teams they support to ensure the employees have a positive experience and are effectively connected to the resources needed to succeed in their roles. This role builds and maintains important partnerships across US local and global organizations and stays updated on current events and company initiatives that impact the teams.

This role requires broad and comprehensive experience, skill, and knowledge of organizational policies, practices, and procedures.  Works independently on assignments related to Finance and Commercial Operations and exercises considerable discretion and independent judgment.  Responsible for maintaining and continuously improving department functions.  Leads or participates in project initiatives and acts as a subject matter expert to other administrative partners. 

• Prepares and analyzes complex trends, reports, and presentations, drawing data from various sources.  Prepares budget and project reports as required.  Makes data-driven recommendations.

• Manages the preparation processes for internal and external meetings, including the logistics, presentations, and content. Ensures meetings have structure and time is well spent.

• Builds and maintains strategic relationships across the business to effectively learn and leverage company resources to drive business effectiveness within the department.

• Proposes and executes continuous improvement solutions within the department to drive business effectiveness.  Makes data-driven recommendations to streamline operations.

• Prepares and initiates routine and non-routine internal/external correspondence and memoranda.  Responsible for the release of a variety of complex communications and information that affect a unit of the organization.

• Strategically manages a leader’s time, looking for opportunities to reprioritize and maximize the leader’s effectiveness.

• Stewards candidate interviewing and new hire onboarding activities within the department.

• Leads/coordinates special projects and initiatives as assigned.

• Schedules appointments, meetings, and travel itineraries and coordinates related arrangements.  Attends meetings, records, and distributes meeting minutes.

Who You Are:

• You hold two years of administrative experience that includes providing support to a senior leader of an organization preferred.

• A bachelor's degree in business or a related field is preferred.

Additional experience and skills

• Decision-Making: Making informed decisions in the absence of the executive.

• Team Culture: Ambassador of and actively contributes to a high performing and a thriving culture.

• Relationship Building: Developing and maintaining positive relationships with internal and external stakeholders.

• Adaptability:   Strong organization and planning skills with the ability to handle multiple functions simultaneously.

• Excellent Communication Skills: Efficient and effective oral and written communication skills.

• Technical Skills: