Payroll & Accounts Payable Specialist

Naked Wines is revolutionizing the way we enjoy wine by connecting everyday wine drinkers with the world’s best winemakers. 

Funding winemakers upfront gives us a chance to support independent producers without the stressors or costs of the three-tier system - and allows us to offer customers site-exclusive wines for a best-in-the-business price point, which unlocks a huge target market.

We are the largest direct-to-consumer online wine business in the USA, shipping over 1 million cases a year (!) with plenty of growth and have ambitious growth plans ahead.

Our global team is entrepreneurial by nature, obsessive about customer experience, and performance-driven, which makes this a place where you will be inspired to grow personally as well as professionally.

Your purpose: 

The Payroll & AP Specialist role will process the bi-weekly payroll, process all invoices received for payment, undertake the payment of all creditors, and perform all duties in an accurate, efficient, and timely manner.

This role will report directly to the Sr. Director of Accounting & Finance. 

Requirements

To nail your job you will: 

• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salary changes, benefit updates, garnishments, taxes, and other earnings/deductions in partnership with Insperity (PEO) and Naked Wines People Team
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and other earnings/deductions
• Prepare and maintain accurate records and reports of payroll entries and transactions; including the posting of payroll journal entries into the financials
• Ensure compliance with federal, state, and local wage and hour laws and best practices
• Assist with audits by providing records and documentation to auditors
• Identify and recommend updates to payroll processing software, systems, and procedures 
• Process outgoing payments in compliance with financial policies and procedures
• Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Understand expense accounts and cost centers
• Understand compliance issues around accounts payable processes (1099s, W-9, uncleared checks, etc.)
• Other tasks, duties, or special projects as assigned. 

We’ll love you because you:

• Are not afraid to roll up your sleeves and work in the weeds
• Are a pro at integrity, professionalism, and confidentiality
• Are not afraid to disagree or think outside the box
• Negotiate like a pro and effectively manage relationships
• Are smart and humble
• Have demonstrable experience doing this before
• Experience with multi-state payroll, specifically California
• Experience working in e-commerce
• Strong attention to detail and understanding that every number matters
• Comfortable managing large volumes of confidential and time-sensitive data 
• Excellent interpersonal skills, professional gravitas, and presentation skills that foster and build strong relationships 
• Operate at the highest level of professionalism and personal integrity.

Requirements

• College degree in a related field, plus 1 or more years of related experience
• Excellent written and verbal communication skills
• Proficiency in the use of MS Office and G-Suite
• Ability to keep sensitive employee information confidential
• Solid understanding of basic bookkeeping and accounting payable principles
• Superior organization and recordkeeping skills
• Meticulous attention to detail
• Able to work legally in the United States. (Work authorization sponsorship is not provided for this role by Naked Wines)
• Experience in payroll and accounts payable

Benefits

• $25.00/ hour
• Annual Bonus
• Health, Dental, and Vision Insurance - 90% employee coverage, 60% dependent coverage. Eligible Day 1.
• Holiday allowance - 34 days of paid time off, including 20 days of accrued paid time off (PTO) and 12 paid company holidays. Paid time off also includes your Birthday, plus one additional day for Volunteer Efforts.
• Retirement plan - Through Vanguard. 4% employer match
• Wine allowance - $50 a month towards your Nakedwines.com account
• Gym contribution