Executive Assistant to the Deputy Vice-Chancellor, Community and Leadership

• Full time, continuing position

• Exciting opportunity to deliver high level executive support to the Deputy Vice-Chancellor, Community and Leadership

• Base Salary $108,557 - $118,267 + 17% superannuation

About the Area

The Deputy Vice-Chancellor, Community and Leadership leads and is accountable for the University’s strategic direction and guidance across the University’s, organisational development, culture, leadership and diversity, equity and inclusion (DEI) agendas.

About the opportunity

As the Executive Assistant to the Deputy Vice-Chancellor, Community and Leadership, you will provide the full suite of professional executive support services to the Deputy Vice-Chancellor, Community & Leadership (DVCCL), ensuring the specific needs and day to day requirements of the office are managed in a highly efficient and effective manner.

Working within a newly formed team and as the first point of contact representing the DVCCL, you will exercise a great deal of tact and understanding and ensure confidentiality while maintaining a client focused approach to resolving matters that arise. Utilising your experience and knowledge in the provision of executive level support, you will ensure that the Office of the DVCCL is managed in a highly professional manner, and that the needs of key stakeholders across the University are met.

Your key responsibilities will be to:

• provide broad, high level professional executive support to the DVCCL and effectively manage the general day to day operations of the Office of the DVCCL

• navigate enquiries and communications, managing high-level internal and external stakeholder interactions with discretion

• coordinate the DVCCL’s calendar, appointments, and communications, ensuring optimal time management

• manage complex and, often urgent, travel arrangements for the DVCCL including itineraries for local, interstate, and overseas travel, in compliance with university policies and procedures

• build key relationships to gain an overarching understanding of strategic initiatives and drivers across the University, to deliver strategic support services and maximise the professional reputation of the University and the Office of the DVCCL

• develop and manage effective administrative systems and practices, including office support, document, and records management.

• Work closely with and report to the Director, Community & Leadership

About you

• tertiary qualifications and/or relevant administrative experience within a tertiary organisation

• demonstrated knowledge of academic institutions, structures and the higher education sector

• experience managing a busy diary and providing travel organisation at the executive level

• demonstrated experience providing secretariat support and the ability to effectively minute meetings

• demonstrated experience in building effective working relationships with key stakeholders

• excellent verbal and written communication skills, with experience in handling and appropriately escalating a wide range of enquiries

• demonstrated computer literacy with a strong working knowledge of MS Office Suite applications

• a continuous improvement mindset and a passion for the University’s, culture, leadership and diversity, equity, and inclusion (DE&I) agenda.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. This role requires valid work rights for Australia.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

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