Sr. Contracts Administrator

This position supports the CUAS RF Division within AV, which leverages radio frequency (RF) technologies for counter-unmanned aircraft systems (CUAS).  AV’s solutions and products are designed to detect, track, identify, and mitigate drones, addressing emerging threats. The division primarily consists of commercial product-based purchase orders, fulfilled either through prime contractors, international customers, or directly with the U.S. Government, typically under Firm Fixed Price (FFP) arrangements. Additionally, the portfolio includes FAR-based development contracts, awarded on both Cost Reimbursement and Fixed Price terms. Operating in a fast-paced environment, the division is projected to exceed $100 million in annual revenue. The ideal candidate will possess strong contract administration expertise, a solid understanding of both commercial and FAR/DFARS-based contracting, and the ability to manage a dynamic portfolio with minimal oversight. The ideal candidate will have excellent negotiation, communication, and organizational skills, and thrive in a fast paced environment that requires agility, attention to detail, and cross-functional collaboration.

The ideal candidate is a proactive, resourceful, and solution-oriented professional who is comfortable wearing multiple hats, advising internal stakeholders, and taking initiative to drive results in support of strategic objectives. This role requires a go-getter with a team-first mentality who thrives in a cross-functional, fast-paced, and dynamic environment, and who can operate effectively with limited guidance and high autonomy.    

Responsibilities:

• Perform contract management and administrative duties throughout the contract lifecycle including, but not limited to, proposal review and preparation, leading pre- and post- award negotiations, executing contract modifications, initiating contract close-outs and providing overall program support for complex, multi-year contracts
• Support BD/Sales staff in the generation of quotes and proposals within designated timelines ensuring adherence to approved price lists, AV’s terms and conditions, and RFP/Q requirements.
• Analyze RFPs, RFQs, and solicitations (e.g., FAR Part 12/15 or DFARS clauses) including the coordination of proposal inputs, ensuring pricing and terms align with corporate policy.
• Negotiate favorable terms with U.S. DoD agencies, Primes, and FMS/foreign customers, largely pushing AV’s T&C’s.
• Work with Trade Compliance to assess ITAR/EAR applicability. Support development of Technology Assistance Agreements (TAAs) or DSP licenses.
• Maintain knowledge of FAR Part 12 (Commercial Items), Part 15 (Negotiated Procurements), DFARS, and agency supplements.
• Lead the preparation, submission, and defense of commercial item determinations (CIDs) in accordance with FAR Part 12, DFARS 212.102, and applicable agency guidance by conducting market research, analyzing historical sales and pricing data, and coordinating with cross-functional teams (engineering, pricing, legal) to substantiate commerciality assertions. Respond to customer RFIs and challenges, support negotiations involving commercial item status, maintain a centralized repository of CID documentation for audit readiness, and monitor regulatory changes impacting commercial item acquisitions. Lead contract negotiations with variety of customers, especially with Large Prime Defense Contractors and the US Government. Ensure and coordinate with internal stakeholders on the proper setup within Unanet.
• Responsible for leading Organizational Conflict of Interest (OCI) compliance efforts, including conducting and coordinating OCI sweeps to identify, assess, and mitigate potential conflicts across programs and proposals
• Responsible for leading Truth in Negotiations Act (TINA) compliance, including conducting and coordinating cost or pricing data sweeps to ensure accuracy and completeness of certified cost or pricing submissions
• Drafting and redlining various agreements such as software bailment agreements, license agreements, End-User License Agreements, Commercial agreements and Terms and Conditions
• Responsible for ensuring that agreements/terms and conditions comply with all applicable regulations and requirements, while also adhering to company policies and protecting company proprietary information.
• Provide guidance and advise management on contractual rights, obligations and provide contract interpretation of terms and conditions to program management/business leaders identifying risks and providing risk mitigation strategies
• Proactively engage with program teams and customers to ensure that programs are executing to contract requirements, managing scope, meeting contractual milestones, and mitigating risks throughout contract execution
• Ensure that terms and conditions comply with all contract requiremen