UNIV - Administrative Assistant - REMOTE - Department of Neurosciences

Job Description Summary

The Bharioke Lab at the Medical University of South Carolina is seeking a fully remote, part-time Administrative Assistant to join our lab in the Department of Neuroscience. The assistant will assist lab members in ordering supplies for the lab, interact with the departmental office on such purchases, and also prepare and submit administrative reimbursements for lab members.

The lab focuses on understanding the rules underlying the organization and function of cortical circuits throughout the lifespan of the mouse. We employ a variety of techniques to accomplish these goals, in vivo, combining experimental approaches (deep tissue calcium imaging, optogenetics, and chemogenetics) with creative computational analyses. The assistant will interact with lab members mostly by email and messaging services.

The ideal individual for this position will have the capacity to work independently while being very organized and able to plan the tasks that they have to perform. Ideally, they will also be familiar with dealing with suppliers. This REMOTE position is part-time (1 – 4 hours per week) and largely during normal business hours; however, occasional weekend or work on holidays may also be present. The person will be expected to perform their duties over several short bouts each week, rather than continuously in a single interval. Further, the distribution of tasks is not expected to be even from week to week.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC000984 COM NEURO RES Operations CC

Pay Rate Type

Hourly

Pay Grade

University-04

Pay Range

32,686.00 - 46,578.50 - 60,471.000

Scheduled Weekly Hours

5

Work Shift

Job Description

Job Duties:
35% Procurement of supplies- Using OurDay to procure scientific equipment (ranging from day-to-day supplies to larger equipment) for the lab, based on requests from lab members.

35% Contacting and negotiation of quotes from suppliers- Contacting and obtaining quotes from scientific vendors for specific equipment (some negotiation maybe necessary).

15% Preparing reimbursement documents and collating receipts- Contacting lab members and obtaining receipts. Preparing and submitting reimbursement documents to the PI and the department office.

10% Follow up with Departmental Office - Contacting and addressing any follow-up questions from the department for procurement and reimbursement purposes, both directly through email and via OurDay.

5% Other duties as assigned.

Additional Job Description

Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors