Senior Executive Assistant 2 or 3

Department Overview

The OHSU Knight Cancer Institute is an internationally recognized leader in cancer research and care, powered by a historic $2 billion gift from Phil and Penny Knight. With a bold mission to revolutionize cancer prevention, detection, and treatment, we offer an environment where innovation thrives, collaboration is central, and your work can have a lasting impact. The institute cultivates a welcoming and supportive environment for caregivers, researchers, and support personnel. Knight affiliates subscribe to three guiding principles: we are bold, we are supportive, and we work as a connected team in our fight to end cancer as we know it.

 

Every Knight Cancer employee is expected to embody our guiding principles: 

• We act BOLDLY—Breakthroughs require pushing the boundaries of science, exploring new frontiers, and thinking differently
• We SUPPORT each other—Respect leads to trust, which leads to excellence
• We work as a CONNECTED team—We must leverage our collective brain power to conquer cancer because no one individual can do it alone

Function/Duties of Position

Using advanced technical and administrative skills, this position provides direct executive-level administrative support to Dr. Brian Druker, CEO of the OHSU Knight Cancer Institute and inaugural President of the Knight Cancer Group.

 

The Senior Executive Assistant:  

• manages Dr. Druker’s heavy, complex, and ever-changing schedule, using excellent judgment to prioritize appointments
• monitors all communication, managing as much as possible, drafting replies for Dr. Druker as appropriate, and staying apprised of his evolving priorities
• coordinates Dr. Druker’s travel, working with event organizers, booking flights and hotels, keeping track of all pertinent details for inclusion in itineraries, processing reimbursements through appropriate sources, and ensuring that reimbursements are received
• plans small- and large-scale internal and external meetings and events, including identifying appropriate venue and needs (e.g., catering, AV, agenda) and seamlessly executing
• ensures that all customers receive exceptional customer service
• performs other duties as assigned

 

This position has access to highly confidential information and requires the utmost discretion. A high level of attention to detail, commitment to high-quality work, polished writing skills, critical thinking, prioritization, independence, and flexibility are essential. The Senior Executive Assistant must be able to work independently, collaboratively, and resourcefully to achieve goals and solve problems. Demonstrating tact and diplomacy is essential to maintaining effective working relationships with a wide range of internal and external customers. The position is demanding, the workload heavy, and expectations high.

Required Qualifications

• Level 3: Bachelor’s degree in a relevant field. Two (2) years of administrative experience OR equivalent combination of education and experience. One (1) year of full-time experience must have been in direct support of a senior-level executive, requiring highly developed organizational and problem-solving skills
• Level 2: High School diploma. Four years of administrative or executive support experience; OR a Bachelor’s degree and two years of administrative or executive support experience; OR an Associate’s degree or certificate in office occupations or office technology and three years of administrative or executive support experience; OR an equivalent combination of training and experience
• Ability to maintain strict confidentiality
• Ability to demonstrate tact, diplomacy, and excellent judgment in representing the Knight Cancer Director, the institute, and OHSU, and to maintain effective working relationships with all customers
• Experience with managing a busy executive’s calendar, including weighing competing priorities and collaboratively working with others to identify times for meetings while protecting the executive’s time
• Ability to prioritize and complete a high volume of tasks and projects by deadline
• Experience with meeting and event planning
• Excellent communication skills, verbal and written
• Exemplary writing and editing skills
• Excellent analytical and organizational skills
• Ability to work independently, be self-motivated, and resourceful
• Ability to work effectively with a team and diverse individuals and groups at all levels of an organization
• Demonstrable record of reliable attendance, punctuality, and exceptional performance in prior positions
• Demonstrated Proficiency with MS Office (Word, Excel, Outlook, and PowerPoint)

Additional Details

• Bachelor’s degree or above
• Four ye