Staff Accountant

Description

Job Title:    Staff Accountant 

Immediate Supervisor: Director of Finance

Classification: Specialist / Year Round Contracted

Status: Exempt

Official Station:  Oshkosh, WI

Telework:    none

WRS Classification: Educational Support (42)

SUMMARY

The Staff Accountant is responsible for assisting with the day-to-day accounting functions, maintaining financial records, and preparing financial reports. This role involves ensuring the accuracy of financial documents, performing general ledger accounting, and supporting the finance team with various tasks. The Staff Accountant will report to the Director of Finance and work closely with them to ensure the smooth operation of the accounting functions.

ESSENTIAL FUNCTIONS

General Ledger Management:

• Prepare and post journal entries.
• Maintain and reconcile the general ledger accounts.
• Ensure accuracy and completeness of financial data.
• Perform month-end and year-end close processes.
• Process and post monthly/quarterly expense allocations.
• Prepare and post payroll liabilities entries.

Bank Reconciliations:

• Perform bank reconciliations.
• Investigate and resolve any discrepancies.

Financial Reporting and Analysis:

• Assist in preparing weekly, monthly, quarterly, and annual financial statements.
• Assist in preparing monthly financial reports for the Board of Control.
• Assist in the preparation of budgets and forecasts.
• Create ad-hoc reports requested by Agency staff.
• Prepare the 1505 report for DPI.
• Ensure the accuracy and completeness of financial data.

Internal Controls & Compliance:

• Assist in the development and implementation of internal controls.
• Ensure adherence to Agency financial policies and procedures.
• Provide support during internal and external audits.
• Prepare audit schedules and documentation as needed.

Grant Accounting:

• Assist in the preparation and submission of grant claims.
• Monitor and track grant expenditures to ensure compliance with grant terms and conditions.
• Prepare financial reports and documentation for grants.
• Ensure proper allocation of grant funds to respective classes and Centers.
• Reconcile grant-related accounts and ensure accurate reporting of grant income and expenses.
• Assist in the preparation of budgets and financial forecasts for grant proposals.

Accounts Payable and Receivable:

• Reconcile A/R and A/P balances to ledgers.
• Review accounts payables and receivables.
• Monitor and report on cash flow.

OTHER FUNCTIONS

• Other duties as assigned. 

Requirements

POSITION QUALIFICATIONS

Experience, Education, and Licensure:

• Bachelor’s degree in Accounting, Finance, or related field. (preferred)
• 1-3 years of accounting experience.
• Strong knowledge of GAAP.
• Proficiency with Oracle NetSuite.
• Advanced Microsoft Excel skills.

Required Skills and Abilities:

• Exhibit the core values of the agency.
• Exceptional problem-solving and decision-making abilities.
• Excellent communication and interpersonal skills, with the ability to interact effectively with clients, team members, and stakeholders.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to collaborate with diverse work teams.
• Remain flexible to adapt to changes in the work environment.
• Excellent time management skills, including managing schedules and meeting deadlines.
• Exhibit a high degree of confidentiality of sensitive information and process and handle confidential information with discretion.
• Work effectively, professionally, and tactfully with internal agency staff and external clients. 
• Ability to meet high customer service standards (internal and external).
• Advanced computer skills, including e-mail, word processing, and spreadsheets, and the ability to write queries
• Knowledge of and ability to follow standard operating procedures
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately
• Exhibit a professional, businesslike appearance and demeanor.