Subcontracts Administrator

Overview

Work for a first-class institution that is innovative, multi-dimensional, and dynamic by joining AIR as a Subcontracts Administrator.

 

We hire talented and forward-thinking professionals to build our cross-functional teams and support our clients in solving complex problems. Our people—problem-solvers, changemakers, and creative thinkers—are experts in their craft who rise to meet today’s challenges.

 

The Subcontracts Administartor will play an integral role in delivering on some of the most meaningful projects in communities across the United States and the world. You’ll collaborate with our teams of motivated and passionate visionaries, where your input will be valued and your contributions vital to our success.

 

AIR’s Contracts and Grants Office (CGO) is seeking a Subcontracts Administrator to join its innovative team. CGO provides support to program staff throughout the entire contract lifecycle, from pre-award capture and proposal development through post-award contract administration and closeout. This position reports to the Director, Subcontracts and Procurement. 

As a Subcontracts Administrator, you will manage subcontract administration and procurement functions. You will advise on federal compliance, contractual risk, and procurement integrity, ensuring regulatory compliance and risk mitigation. This role involves ensuring subcontracts comply with policies, legal requirements, and customer contracts. It is highly visible, interacting with all management levels and staff involved in contracting activities.

You will work with a dynamic team and have opportunities to pursue mutual, long-term career development goals. If you are excited to be part of a dynamic team and want to roll up your sleeves, this role is for you.

We value the experiences of every member of our institution, from entry level to executive. As part of our collaborative, learning-oriented team, you’ll be encouraged to grow in your career, develop additional skills, and progress professionally.

 

Candidates hired for the position may work remotely within the United States (U.S.) or from one of our U.S. office locations.This does not include U.S. territories. 

 

 

About AIR:

 

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.

 

 

AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.

Responsibilities

The responsibilities for the position include:

Essential job functions include but are not limited to-

• Subcontract Management:
• Develop, negotiate, and administer subcontract and consulting agreements.
• Provide guidance and support to staff in the preparation, monitoring and administration of subcontracts and assist with the proposal documentation related to team partners (consultants/subcontractors).
• Support service delivery staff with guidance for well-defined statements of work ensuring the requisite contractual and administrative documentation to support procurement integrity.
• Performance Monitoring:
• Analyze procurement and subcontracting requirements and assist in initiating and designing Requests for Proposal to source service providers.
• Ensure quality and qualification considerations for third-party consultants, subcontractors, and suppliers, including source selection and price analysis.
• Support service delivery teams in interpreting requirements for third-party team members and assist in sourcing and compiling responses for client proposals.
• Promote supplier diversity and meet Federal set-aside subcontracting expectations.
• Negotiation and Compliance:
• Negotiate subcontract terms and conditions, including the flow-down of obligatory clauses.
• Engage in conducting and ensuring compliance audits for moderately to highly complex procurements, adhering