Admissions & Operations, Sr. Analyst

Department

BSD MST - Staff

About the Department

Founded in 1967, The University of Chicago Medical Scientist Training Program (MSTP) is one of the nation’s longest-running physician-scientist training programs. It prepares future leaders in academic medicine through rigorous scientific and clinical training, equipping students to pursue careers in biomedical research and tackling pressing challenges in medical science. This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.

Job Summary

The Admissions & Operations, Sr. Analyst is responsible for coordinating all administrative aspects of the MSTP recruitment and admissions process and managing the daily operations of a small, fast-paced office. Serving as the primary point of contact for prospective students, this role requires exceptional professionalism, strong organizational skills, and clear, responsive communication.

This position maintains a regular on-site presence to assist drop-in students, respond to inquiries, and ensure access to office resources. The Admissions & Operations, Sr. Analyst reports to the Executive Director of MSTP and collaborates closely with faculty leadership to support program goals and operations.

Responsibilities

• Serves as the primary point of contact for prospective students.

• Leads recruitment and outreach strategy and events (including minimal travel, as needed), representing both MSTP and the broader BSD graduate programs.

• Manages the operational components of the admissions process, including coordinating admissions committee meetings, overseeing application screening and review, developing interview day schedules, and leads communication with faculty, current student volunteers, and administrative interviewers.

• Partners with Graduate Admissions Professionals (GAPP) and the Pritzker School of Medicine to ensure admissions processes and offers comply with institutional and federal guidelines.

• Plans and executes MSTP Revisit (Second Look) events in coordination with Pritzker Revisit programming.

• Maintains a daily on-site presence to support access to office resources and assist drop-in students.

• Supports MSTP’s business operations finance and accounting functions in accordance with university systems, policies, and guidelines, including travel and reimbursement processes.

• Coordinates schedules for students, faculty, and staff for meetings, events, and program activities.

• Assist the Assistant Director of Student Affairs with programmatic initiatives as needed.

• Oversee procurement of goods and services for events, including vendor communication and coordination.

• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.

• Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Master’s Degree in a related field.

Experience:

• 2+ years’ experience in academic admissions or recruitment.

• Project and event management experience.

• Familiarity with institutional purchasing and finance processes.

• Advanced knowledge of Microsoft Office and Adobe Suite products.

​Preferred Competencies

• Demonstrated flexibility and ability to multi-task constantly changing demands and deadlines.

• Ability to communicate professionally with prospective and current students, faculty, and administrative partners at all levels in the University.

• Project management skills and ability to troubleshoot.

• Attention to detail.

• Ability to take initiative and resolve problems independently, and as a part of a team.

• Ability to maintain confidentiality

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