Administrative Manager, Lab Services

Administrative Manager, Lab Services, Acute Care

Seeking motivated and qualified Administrative Manager with demonstrated skills and interest in managing an academic office staff. This individual will be responsible for supporting Department Chair for administrative activities, which will include and not limited to recruiting faculty, coordinate and schedule meetings, recording minutes as requested, coordination of faculty reviews, approve purchases, travel and reimbursement on the Chair's behalf. Coordinate office maintenance, configurations, equipment & furniture needs. This position will be the point of contact for the Department of Pathology both internally and externally. They will also provide general administrative support for the department.

Position Highlights: 

• Shift Schedule:  Full time Days
• Department:  Lab Services, Acute Care
• Location:  Winston Salem, NC - Wake Forest Baptist Medical Center 

What We Offer:

• Day 1 Health Coverage: Amazing health insurance with the option of copay or HSA eligible plans
• Wellness Incentives: Up to $1,350/year in wellness incentives through our LiveWELL program
• Education: Eligible for our Prepaid College Tuition Assistance program (up to $5,250/year)!
• Parental Benefits: Six weeks paid birthing-mother maternity leave & four weeks paid parental leave
• Retirement: Up to 7% employer-paid retirement contributions

Education/Experience/Certifications to Qualify:   

• Bachelors degree in Business Administration or related field of study with five years of administrative work experience in a hospital or medical school setting.
• Or, an equivalent combination of education and experience required. 
• Masters degree in Business Administration, Public Health, Health Administration or related field study preferred. 
• Prior experience gained in the department to be served preferred. 

Essential Functions:   

• Provides administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs. 
• May administers departmental contracts and grants in accordance with established policies and sponsor's requirements regarding records, reports, controls, and conditions governing expenditure of funds; provides guidance on the appropriation of funds as necessary. 
• Establishes major schedules, task assignments and allocation of manpower, space and equipment to ensure conformance with departmental commitments.
• Supervises support staff; Manages overall daily operations of department as assigned. 
• Determines departmental fiscal requirements and prepare budgetary recommendations; monitors, verifies and reconciles expenditure of budgeted funds. 
• Maintains liaison with all levels of administration, faculty and outside organizations to coordinate departmental business, accomplish directives, negotiate contracts and facilitate the resolution of problems. 
• Coordinates the compilation of and prepare operational and financial reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions. 
• Assists the departmental leadership with the service operations and with projects and process as identified. Develops course of action, provides updates, feedback and reports to ensure that projects are executed properly and on time. Provides status updates as necessary. 
• Plans and coordinates construction, renovation and maintenance activities within or related to the department. 
• Provides oversight for administration of intern and resident programs, and development and maintenance of teaching programs and other academic matters. Presents lectures and training sessions on administrative or other viable topics as required. 
• Represents departmental chair in meetings, conferences and other affairs of an administrative nature. Negotiates and makes decisions in areas delegated on behalf of departmental chair. 
• Supervises and coordinates various personnel functions including hiring, merit recommendations, promotions, transfers and vacation schedules. 
• Ensures delivery of consistent and high-quality professional services by maintaining knowledge and skills for self-development and the development of colleagues. 
• Performs other related duties incidental to the work described herein. 

SKILLS/QUAL