Overview

Job Title: Project Coordinator 

  

About The Company:

Electric Power Systems (EPS) is a NETA-accredited independent electrical testing and engineering organization specializing in electrical acceptance testing, commissioning, and maintenance for clients across Data Centers, Utility, Generation, Renewables, Transit, Industrial and Commercial Facilities throughout North America. We are committed to safety, technical expertise, and setting the standard of excellence in the power industry.

 

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) Savings Plan with Company Match
• Health Savings Account (HSA) and a Flexible Spending Accounts (FSA)
• Life and Accidental Death & Dismemberment (AD&D) Insurance
• Short-Term and Long-Term Disability Coverage
• Employee Assistance Program (EAP)

Perks:

• Competitive Pay
• Talent Development – Instructor-Led Technical Courses and Online Learning
• Career Path Planning
• Incentives for Professional Certifications
• Competitive Per Diem for Travel
• Referral Bonuses
• Tuition Reimbursement

 

Job Overview:

This position is responsible for supporting the coordination and execution of projects by providing administrative, logistical, and financial support to Project/Operation Managers and field teams. The Project Coordinator ensures accurate project setup, documentation, billing, and data management while assisting in tracking project progress, resources, and costs.

 

Working closely with Project/Operation Managers, clients, vendors, and field personnel, this role serves as a central point of communication to help drive timely project execution and maintain alignment with contract requirements and customer expectations. Responsibilities include coordinating procurement activities, managing project records, supporting invoicing and financial tracking, and ensuring the timely flow of information across all stakeholders to contribute to overall project efficiency and success.

 

Responsibilities

Project Planning & Execution

• Assist Project Managers in developing and maintaining project plans, schedules, budgets, scope documents, and execution strategies.
• Create and maintain project job profiles, including scope, pricing, timelines, estimated costs, and contract requirements to support the field executions.
• Track project start/end dates, monitor progress, and maintain accurate job data for active projects and backlog.
• Support project reporting by compiling status updates, drafting client reports, and communications between operations and customers.
• Review completed job files to ensure all documentation, labor, and expenses are accurate and properly recorded.

Resource & Workforce Management

• Coordinate scheduling and deployment of field personnel, subcontractors, and vendors to support project execution.
• Facilitate procurement of project materials, services, and equipment through coordination with procurement and vendors.
• Ensure timely delivery and mobilization of equipment and resources to job sites, including call-off and returns as needed.
• Support workforce efficiency by tracking resource utilization and assisting managers with workload planning.

Customer & Stakeholder Management

• Coordinate with clients to obtain purchase orders, billing instructions, and approvals for change orders or scope adjustments.
• Maintain clear, consistent communication between project teams, clients, vendors, and subcontractors throughout the project lifecycle.
• Organize meetings and conference calls to support stakeholder alignment and project coordination.

Safety, Compliance & Quality Assurance

• Support and promote a strong safety culture by reinforcing compliance with company and client safety requirements.
• Assist in coordinating safety documentation, training records, and compliance tracking.
• Review field reports, documentation, and job files to ensure completeness and adherence to quality and reporting standards.
• Collaborate with clients and field teams to ensure project execution aligns with contractual, regulatory, and safety expectations.
• Perform Job Behavior Observations (JBO) regularly to provide coaching for both safety and technical aspects to the field technicians.

Operational Coordination & Logistics

• Coordinate logistics for equipment, materials, rentals,